Business Administration Apprentice

Soteria Security Services Limited

Tadcaster, LS24 8EA

Closes in 16 days (Friday 25 October at 11:59pm)

Posted on 1 October 2024

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Summary

This is a fantastic opportunity for a hardworking, enthusiastic, outgoing and reliable apprentice to join our growing team as a business administrator. The varied role will involve supporting all areas of the company, whilst working towards an Advanced Level 3 Business qualification.

Annual wage
£11,648 a year

Minimum wage rates (opens in new tab)

Salary is negotiable and could increase up to £15,000.00 depending on age/experience.

Training course
Business administrator (level 3)
Hours
Monday - Friday, 09:00 - 17:00 (1 hour lunch)

35 hours a week

Possible start date

Monday 4 November

Duration

1 Year 2 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Full training on our internal systems will be provided. Primary duties and responsibilities include:

  • Acting as a point of contact for customers, clients and suppliers via email, over the phone or in person
  • Welcoming customers and visitors to the building
  • Booking meeting rooms for colleagues, arranging meeting schedules and general diary management
  • Organising filing systems and updating office databases
  • Basic accounts assistance such as tracking receipts and recording expenses, filing
  • Arranging travel plans and hotel stays for staff members
  • Ordering new office equipment, such as stationery, printer refills or staff uniforms
  • Scheduling office meetings between teams, managers and departments
  • Responding to questions and requests for information
  • Taking notes at meetings, preparing the minutes and subsequently distributing them to all participants
  • Provide efficient PA support to executive and senior management teams, assisting them in fulfilling the responsibilities and activities of their roles
  • Ensuring that the policies of the company are observed, and that  good practises are encouraged, particularly in the areas of Health & Safety, Equal Opportunities, and confidentiality

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives.

Our ideal candidate will have:

  • Experience with Microsoft programmes such as Word, Excel and Outlook
  • Strong work ethic and initiative with the ability to work without supervision
  • Good communication skills, both verbal & written
  • Must be dependable, able to follow instructions & respond to management direction
  • Previous experience in an office/Admin environment is preferred

Where you’ll work

Unit D, Islington Warehouse

Little Catterton Lane, Islington

Tadcaster

LS24 8EA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

C.M.S. VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:

    • Level 3 Business Administrator Standard Apprenticeship Standard
    • Level 2 Functional Skills maths and English if equivalents are not already achieved
    • You will also develop the skills, knowledge and behaviours required to work within an office environment

    This apprenticeship is delivered online in the workplace and 20% of your working time will be dedicated to training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.

    Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions.

    All evidence will be logged into your electronic portfolio.

    Requirements

    Essential qualifications

    GCSE in:

    • maths & English (grade 5)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Administrative skills
    • Team working
    • Initiative

    Other requirements

    Ensure you can travel to the workplace on a daily basis

    About this company

    At Soteria Security Services, we take your security to the next level by supplying you with a range of advanced security solutions that surpasses traditional surveillance. This is thanks to our dedication to researching new technologies and strategies before implementing them into our services. We want our clients to benefit from maximum surveillance coverage, invaluable insights and proactive pre-emptive security measures. Our team understands the importance of a safe and secure environment, even when you are not on site. From industry leading surveillance systems to vigilant security personnel, we are committed to safeguarding your valuable assets. Our aim is to prevent incidents to allow your team to focus on the important tasks at hand. Not one client is the same so we make sure that our permanent and temporary security measures are tailored to address the challenges faced by your sector.

    https://soteriasecurityservices.com/ (opens in new tab)

    Company benefits

    • Uniform • Free on site car parking • Performance related bonus • Career development • 28 days Annual Leave • Company pension plan

    After this apprenticeship

    • Upon successful completion of the apprenticeship there is likely to be opportunity for a permanent role

    Ask a question

    The contact for this apprenticeship is:

    C.M.S. VOCATIONAL TRAINING LIMITED

    Katrina Clarke

    katrina.clarke@cmsvoc.co.uk

    01924 470477

    The reference code for this apprenticeship is VAC1000279920.

    Apply now

    Closes in 16 days (Friday 25 October at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.