Apprentice Contracts Administrator

GEA REFRIGERATION UK LIMITED

Sittingbourne (ME10 5BH)

Closes in 29 days (Wednesday 9 December 2026 at 11:59pm)

Posted on 10 November 2026

Print

Contents

Summary

Start your career in administration with a hands-on apprenticeship in a growing industrial engineering business. You'll support large-scale installation projects, working alongside Project Managers and Site Managers while developing skills in administration, procurement, finance and project coordination. Gain a recognised qualification

Wage

£15,600 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

The salary may be higher than the national minimum wage depending on prior experience and qualifications.

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm

37 hours 30 minutes a week

Start date

Monday 14 December 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Set up and maintain project information on company systems.
  • Obtain and compare supplier quotations
  • Coordinate purchasing activities with Project Managers
  • Support the tracking and delivery of project materials and equipment
  • Assist with Health & Safety documentation and compliance records
  • Help monitor project budgets, costs and financial performance
  • Prepare and issue customer invoices
  • Compile Operation & Maintenance (O&M) manuals
  • Collate technical and Pressure Equipment Directive (PED) documentation
  • Maintain company forms, templates and administrative records
  • Provide general administrative support across the Contracts Department

Where you'll work

9 Conqueror Court
Sittingbourne
ME10 5BH

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

EKC GROUP

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Training to be completed in the workplace, with regular once a month workshops
  • Apprenticeship trainer to visit in the workplace every 6 - 8 weeks

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4/C/Level 2 functional skills)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Creative
  • Initiative

About this employer

GEA Refrigeration is a specialist division of GEA and a global leader in industrial refrigeration and sustainable cooling solutions. The company designs, manufactures and installs advanced refrigeration systems for industries including food and beverage production, cold storage, pharmaceuticals and manufacturing. With a strong focus on innovation, efficiency and environmental responsibility, GEA delivers high-quality engineering projects worldwide. As an apprentice, you will become part of a professional and supportive team, gaining practical experience on real projects while developing valuable skills and building a strong foundation for a successful career in industry.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

  • Potential permanent position and a recognised qualification 

Ask a question

The contact for this apprenticeship is:

EKC GROUP

Dylan Warshow

dylan.warshow@ekcgroup.ac.uk

01227811315

The reference code for this apprenticeship is VAC2000063408.

Apply now

Closes in 29 days (Wednesday 9 December 2026 at 11:59pm)