Purchasing Administrator Apprentice
B P X ELECTRO-MECHANICAL COMPANY LIMITED
ROTHLEY (LE7 7NL)
Closes in 6 days (Wednesday 11 November 2026)
Posted on 4 November 2026
Contents
Summary
We have an exciting opportunity for a Purchasing Administrator Apprentice to join our team at our Leicester branch (LE7 7NL). You will gain hands-on experience while working towards a Level 3 Procurement and Supply Assistant qualification.
- Wage
-
£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Procurement and supply assistant (level 3)
- Hours
-
Monday to Friday, 8:30am to 5:00pm.
37 hours a week
- Start date
-
Tuesday 1 December 2026
- Duration
-
1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The main duties will include:
- Assisting with the preparation, processing and tracking of purchase orders in line with company procedures.
- Maintaining accurate purchasing records, spreadsheets, trackers and supplier information.
- Contacting suppliers to request quotations, obtain order acknowledgements and follow up on delivery dates.
- Supporting the purchasing team with supplier communications and routine administrative tasks.
- Helping to prepare quotation comparisons and gather information on pricing, lead times and product availability.
- Monitoring order progress and assisting with delivery queries, escalating issues to the relevant buyer when required.
- Filing and maintaining purchasing documentation, including quotations, order confirmations and supplier correspondence.
- Supporting the team with basic purchasing reports, data entry and general office administration.
- Learning BPX purchasing systems, procedures and approval processes.
- Working with your line manager and training provider to complete apprenticeship learning, develop practical skills and gather relevant workplace evidence.
Where you'll work
UNIT 3
ROTHLEY LODGE
LOUGHBOROUGH ROAD
ROTHLEY
LE7 7NL
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE APPRENTICE ACADEMY LIMITED
Training course
Procurement and supply assistant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
Training schedule
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Team working
- Initiative
- Patience
About this employer
For 60 years BPX (part of the RS Group) has built a reputation as the leading independent distributor of factory automation and control components – from computers to connectors, from robots to relays and everything in between. We now employ over 180 people and from our 15 locations throughout the UK & Ireland, we provide a local service to our customers.
Our continued success comes from our passion for technology and commitment to customer service. We are a talented group across our UK and Ireland branch network and work towards our mission for our customers, “help to choose, help to use”.
BPX are the strategic partner to market leading brands such as Schneider Electric, Mitsubishi, Omron and many more, offering innovative products, solutions and technical support to thousands of customers UK wide.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Further progression through the business with the opportunity to complete higher level qualifications.
Ask a question
The contact for this apprenticeship is:
B P X ELECTRO-MECHANICAL COMPANY LIMITED
Sam Merrall
training@bpx.co.uk
01162999100
The reference code for this apprenticeship is VAC2000062473.
Apply now
Closes in 6 days (Wednesday 11 November 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.