Business Admin Apprentice (Trainee Property Inventory Clerk)
SKRIBES COMMERCIAL INVENTORY SPECIALISTS LTD
Birmingham (B1 1QU)
Closes in 14 days (Friday 13 November 2026 at 11:59pm)
Posted on 30 October 2026
Contents
Summary
This is not your standard admin or office job. You will be visiting Birmingham City and West Midlands properties and inputting data to produce a range of property reports for Letting Agents & Landlords.
You will be out all day in properties completing inspection reports and travelling between properties via your own vehicle.
- Wage
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£15,600 a year
Minimum wage rates (opens in new tab)
Pay is £10 per hour and you will be expected to work 130 hours per month.
You must successfully complete a 6-month probationary period.
- Training course
- Business administrator (level 3)
- Hours
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30 hours per week, Monday - Saturday. Days and hours will vary.
Due to the nature of the industry, you must be very flexible with working hours as, whilst core working hours are worked 9.00am - 6.00pm, during busy periods hours may be between 8.00am - 8.00pm.
30 hours a week
- Start date
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Thursday 7 January 2027
- Duration
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1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
As a Business Admin Apprentice (Trainee Property Inventory Clerk) your day-to-day duties include:
- Collecting and returning keys to Lettings Agents
- Producing highly detailed property reports by inputting relevant property data into handheld mobile devices that contain accurate description and supporting photographs
- Obtaining all property meter readings (gas, electric and water) for the day’s reports
- Using own judgement to make sensible decisions regarding actions required during property inspections
- Checking own reports for accuracy and quality
- Completing all reports within agreed timescales
- Meeting Tenants or Landlords at properties occasionally
- Strengthening Customer relations through regular professional communication regarding property inspections face to face, by mobile and email
- Always ensuring an excellent Customer experience
- Resolving any customer service issues or queries from Customers
- Maintaining regular and consistent attendance, punctuality, personal appearance, and adherence of relevant company policies and procedures
Where you'll work
Suite 304
Lonsdale House
52 Blucher Street
Birmingham
B1 1QU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
IXION HOLDINGS (CONTRACTS) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Our Business Administrator Level 3 Training program is designed to be delivered through a blended learning approach, combining online sessions and self-study hours
- This hybrid method ensures comprehensive and flexible training that can cater to diverse learning styles and schedules on monthly basis
More training information
Business Administrator Level 3 Apprenticeship Standard
Requirements
Essential qualifications
GCSE in:
- English (grade A* - C/Grade 4 - 9)
- Maths (grade A* - C/Grade 4 - 9)
Desirable qualifications
GCSE in:
Driving licence in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Number skills
- Physical fitness
Other requirements
Due to the traveling aspect of the role candidates it is preferred is candidates have a UK driving licence and access to a vehicle.
- Have own laptop or IT
- Must have driving licence, vehicle and business insurance.
- Happy to wear any company workwear provided
About this employer
Skribes are Birmingham’s leading Independent Property Inventory Management Specialists. We are on a mission to take Property Inventory Management out of the Stone Age and into the Digital Age…Would you like to join us?
We protect both the income of landlords, and deposits of tenants with our range of property reports.
Skribes use digital technology & exceptional customer service to make it easier and faster for Letting Agents and Landlords to gain relevant information about their properties and get their properties ready for the next tenant to move in quicker, saving them time and money.
We are looking for people to provide our full range of digital reports and conduct property inspections.
The Apprentice will need a keen eye for detail to spot things within the properties to produce accurate reports. The Apprentice must be able to produce high quality, detailed and accurate reports, which ensure that our clients are better protected against any deposit disputes that may arise following the end of a tenancy.
Clients benefit from a same day turnaround and as such you need to be efficient as well as effective and will need strong data inputting skills and a fast-typing ability.
Knowing what to look for, being consistent, and providing accurate information supported by photographs helps us to provide our clients with the evidence they need to make key decisions impacting on both their revenue and reputation. Building a relationship of trust with our customers through accurate reporting and excellent customer service is critical. Master this and there are real opportunities for career progression.
Skribes are keen to invest in and develop stand out candidates who can start at the grass roots of our company, learn the ropes, continually improve, and build their reputation as a valuable member of the team whilst developing strong and credible relationships with our clients.
We are looking for bright new talent to join our fast-growing team. We’re at the stage of faster expansion, which gives you a great opportunity to make your mark and grow with us.
Our 3-year Apprentice Development Scheme offers great career prospects! Following completion of the first apprenticeship we offer further funded apprentice courses for those wishing to continue their education.
https://www.skribes.co.uk/ (opens in new tab)
Company benefits
- 28 days holiday in total for holidays
- You will always get your birthday off
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
- Permanent position upon completion
- Progression to Management or other senior positions for Top Performers, suited to their skillset and career goals
Ask a question
The contact for this apprenticeship is:
IXION HOLDINGS (CONTRACTS) LIMITED
Steven Lipscombe
Steven.Lipscombe@shaw-trust.org.uk
The reference code for this apprenticeship is VAC2000061722.
Apply now
Closes in 14 days (Friday 13 November 2026 at 11:59pm)