Apprentice Recruitment Administration Assistant

West Nottinghamshire College

Mansfield (NG18 1AH)

Closes in 14 days (Friday 13 November 2026 at 11:59pm)

Posted on 30 October 2026

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Summary

Due to further growth in services available to our students, we are seeking an administrative assistant to join our team. If you enjoy data entry and have a great eye for detail, we'd really like to hear from you.

Wage

£15,392 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Training course
Administration assistant (level 2)
Hours
Monday to Thursday, 08:30 - 16:30. Friday, 08:30 - 16:00.

37 hours a week

Start date

Monday 23 November 2026

Duration

1 year 2 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Accurately input and maintain learner, employer and apprenticeship data on college systems.
  • Take an active role in data cleansing activities on twice annual basis, ensuring the department remains GDPR compliant.
  • Produce professional documents including letters, reports, spreadsheets, presentations and meeting documentation.
  • Work with departmental colleagues to ensure current students are registered effectively for recruit services.
  • Update various platforms with information in a timely manner as it is made available to you.
  • Support the planning, organisation and delivery of apprenticeship selection and recruitment events, including booking rooms, preparing resources and communicating with attendees.
  • Create and maintain accurate candidate enrolment files, ensuring all documentation is complete, organised and up to date.
  • Handle confidential information appropriately and always ensure full compliance with GDPR and the College’s data protection policies.
  • Communicate effectively with colleagues, employers, applicants and external partners via telephone, email and face-to-face conversations.
  • Share accurate information promptly with relevant colleagues to support efficient service delivery.
  • Assist with the management of the candidate assessment platform, creating profiles, monitoring completions, reporting on and creating solutions to overcome challenges.
  • Monitor shared inboxes and respond to enquiries or direct them to the appropriate team member.
  • Support the Employer Engagement team with administrative tasks as required to meet departmental objectives.
  • Maintain accurate electronic and paper filing systems.
  • Assist with marketing for Recruit candidates. This is internal marketing to existing students but should be dynamic and effective to drive results.

Where you'll work

Chadburn House
Weighbridge Road
Mansfield
NG18 1AH

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WEST NOTTINGHAMSHIRE COLLEGE

Training course

Administration assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.

Training schedule

This is a blended delivery model using one-to-one visits from your specialist and monthly planned group sessions (Masterclasses) that support your growth as an apprentice. These sessions are pre-planned and take place outside of your place of work. 

Requirements

Essential qualifications

GCSE in:

English (grade 4)

Desirable qualifications

GCSE in:

Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative

Other requirements

This role is subject to a DBS vetting as you will interact with college students.

About this employer

West Notts College is very successful further education college, serving the needs of the communities of Mansfield, Ashfield, and the surrounding towns and villages across a number of districts including Bolsover and Newark and Sherwood.

The college provides education and training opportunities for close to 12,000 full and part-time students and apprentices and works with employer partners to ensure that local businesses can grow, that local communities are equipped with the skills needed for success and that ultimately the local towns can prosper.

https://wnc.ac.uk (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Initially, this is an apprenticeship position but, as you near completion, there may be other opportunities available within the college that you would be actively encouraged to apply for. Any added responsibility will be accompanied by training to support which may include an apprenticeship at a higher level.

Ask a question

The contact for this apprenticeship is:

WEST NOTTINGHAMSHIRE COLLEGE

Karen

apprenticeships@wnc.ac.uk

01623 900632

The reference code for this apprenticeship is VAC2000061687.

Apply now

Closes in 14 days (Friday 13 November 2026 at 11:59pm)