Business Administration Apprentice – Fixed term contract 21 months
Derbyshire Community Health Services NHS Foundation Trust
Ashgate Chesterfield (S42 7JE)
Closes in 12 days (Sunday 8 November 2026 at 11:59pm)
Posted on 26 October 2026
Contents
Summary
We have a great opportunity for an enthusiastic and motivated Business Administration Apprentice to join our Executive Administration Team within Derbyshire Community Health Services NHS Foundation Trust. This role offers the opportunity to gain hands-on experience, whilst completing a Level 3 Business Administration Apprenticeship.
- Wage
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£15,600 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Minimum wage rates (opens in new tab)
- First 12 months: Apprentice Minimum Wage (Currently £8.00p/h)
- After 12 months:
- If aged 18 or under, you will stay on Apprentice Minimum Wage.
- If aged 19+, you will be paid National Minimum Wage for your age.
- If you are already an NHS employee, you may be entitled to pay preservation.
- Training course
- Business administrator (level 3)
- Hours
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Working days: Monday to Friday.
Working hours: 9am-5pm (with the opportunity for flexibility). There will be an expectation of some home or remote working.
37 hours 30 minutes a week
- Start date
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Tuesday 1 December 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The role will involve a variety of administrative duties including meeting coordination, diary management, document preparation, record keeping and general administrative support.
Working alongside experienced colleagues, the postholder will develop valuable administration skills while contributing to the delivery of an efficient and responsive business support service.
Responsibilities will include:
- To be an integral part of the Digital and Transformation and provide a comprehensive, high-quality, efficient and confidential administration support service to senior leaders.
- To administer a number of formal Trust meetings and governance groups, including preparation of agendas, organisation of attendees, minute taking and maintenance of action records, ensuring meetings run smoothly and stakeholders are kept informed of actions and decisions.
- To maintain multiple diaries, ensuring that information is communicated effectively to relevant parties and meetings are coordinated efficiently.
- To support agile working by maintaining documents, records, shared systems and administrative processes that enable effective communication and coordination across teams.
- To undertake a range of administrative duties including managing correspondence, maintaining electronic filing systems, updating databases and trackers, and supporting shared team inboxes.
- To develop effective working relationships with colleagues and stakeholders and communicate information in a professional and timely manner.
- To work flexibly as part of a matrix-working administration team, supporting the delivery of a consistent administration service across Executive Portfolios.
- The successful candidate must have a flexible approach, possess excellent organisational and communication skills, be reliable, well organised and able to work as part of a team or independently.
- You will need to be fully committed to your learning and to putting this into practice in the workplace. This is an opportunity to be part of an exciting and evolving service where you will be supported to develop in your role.
- To undertake a Level 3 Business Administration Apprenticeship at Derby College and associated coursework.
- To work effectively as part of the team, developing the confidence, experience, knowledge, skills and behaviours required for apprenticeship accreditation.
- To assist in administrative tasks related to improvement projects, including scheduling meetings, communicating with organisational stakeholders, and maintaining documentation.
- To assist in the preparation, distribution and monitoring of task co-ordination, undertaking delegated activities.
- Participate in meetings with both internal and external stakeholders to support the provision of updates and gather feedback and follow up deliverables.
- Participate in supervision sessions to identify progress and take on board suggestions for improvement when needed. Meet your assessor on a regular basis to action plan for your portfolio.
- To maintain good time keeping and attendance.
- Follow existing policies and procedures, and demonstrate professional, well established and effective communication skills, both within and external to the organisation.
Where you'll work
Derbyshire Community Health Services
Ashgate Rd
Ashgate Chesterfield
S42 7JE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
DERBY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Requirements
Essential qualifications
GCSE in:
- English (grade C/4 or above)
- Mathematics (grade C/4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
The ability to travel to different sites and meetings within Derbyshire as required.
Your teaching at college is a blended learning approach which includes online workshops, face- to-face meetings with your assessor/coach, to attain on-the-job and off-the-job training knowledge.
About this employer
Derbyshire Community Health Services has been rated as an ‘outstanding’ Trust by the Care Quality Commission; we have achieved this by providing high-quality patient care within an inclusive organisation that works together and shows care and compassion for each other. DCHS is a top performing NHS Trust that strives for innovation and improvement for the service and individuals that work within it.
https://dchs.nhs.uk/ (opens in new tab)
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Upon completion of this apprenticeship, you will achieve Level 3 in Business Administration.
To be able to apply for suitable roles within the NHS.
Ask a question
The contact for this apprenticeship is:
DERBY COLLEGE
Niall Nanson
niall.nanson@derby-college.ac.uk
01332 387420
The reference code for this apprenticeship is VAC2000060865.
Apply now
Closes in 12 days (Sunday 8 November 2026 at 11:59pm)