Administration Assistant Apprentice

GREY-SMITH LEGAL LTD

Billingham (TS23 2LU)

Closes in 30 days (Sunday 8 November 2026 at 11:59pm)

Posted on 8 October 2026

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Summary

MC Apprenticeships are recruiting on behalf of Grey-Smith Legal for an Administration Accounts Assistant Apprentice.The successful candidate plays a vital role in supporting the Finance Department by ensuring the accurate and timely processing of financial transactions relating to Residential Conveyancing and Private Client matters.

Wage

£12,480 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Training course
Administration assistant (level 2)
Hours
Mon - Thu 9 -5pm Friday - 8:30 - 4pm.

30 hours a week

Start date

Sunday 15 November 2026

Duration

1 year

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Client Account Administration

  • Process client receipts and payments in accordance with the SRA Accounts Rules
  • Record and allocate client funds accurately to individual matters
  • Assist with client account reconciliations
  • Maintain accurate client ledgers
  • Process transfers between client and office accounts where permitted under the SRA Accounts Rules
  • Assist with identifying and resolving residual client balance

Finance Support

  • Verify financial information prior to completion.
  • Process Land Registry fees and search provider invoices
  • Reconcile conveyancing completion statements
  • Liaise with conveyancing fee earners regarding financial queries and completion balances
  • Assist with estate account reconciliations
  • Support fee earners with financial administration relating to trusts and estate matters.

Compliance and Regulatory Responsibilities

The post holder will assist the Finance Manager in ensuring compliance with:

  • SRA Accounts Rules
  • Solicitors Regulation Authority requirements
  • Anti-Money Laundering Regulations
  • HMRC financial requirements
  • GDPR
  • Internal financial procedures
  • Cyber security and fraud prevention procedures
  • Client money protection requirement
  • Immediately report any suspected breaches of the SRA Accounts
  • Rules or suspicious financial activity

Administration

  • Answer finance telephone enquiries
  • Respond to financial queries from fee earners
  • Maintain electronic accounting records
  • Scan and file financial documentation
  • Support implementation of new finance procedures
  • Undertake any other reasonable duties as requested

Where you'll work

67 Queensway
Billingham
TS23 2LU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MIDDLESBROUGH COLLEGE

Training course

Administration assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.

Training schedule

  • Middlesbrough College
  • Level 2 Administration Assistant
  • Day release 1 day per week online

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Team working

About this employer

Grey-Smith Legal, with its four offices located across the Northeast, offers an extensive spectrum of legal services catering to a diverse clientele.

Our accomplished team boasts exceptional expertise, delivering straightforward legal advice and assistance for individuals and businesses alike.

As the fastest growing law firm in the region, we attribute our success to fostering enduring partnerships with our valued clients, committed staff and stakeholders.

https://grey-smithlegal.com/about-us/ (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Depending on the circumstances of the business upon completion of the apprenticeship programme there could be a potential position of employment available. 

Ask a question

The contact for this apprenticeship is:

MIDDLESBROUGH COLLEGE

The reference code for this apprenticeship is VAC2000058173.

Apply now

Closes in 30 days (Sunday 8 November 2026 at 11:59pm)