Apprentice Purchasing Administrator

SWIFTPAK LIMITED

Theale (RG7 4PN)

Closes in 26 days (Monday 26 October 2026 at 11:59pm)

Posted on 29 September 2026

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Summary

We're looking for someone who loves organisation, accuracy and making things run smoothly. You'll ensure our products are available when our customers need them, our systems remain accurate, and our suppliers continue to deliver high standards.

Wage

£20,000 a year

Minimum wage rates (opens in new tab)

Training course
Administration assistant (level 2)
Hours
Monday – Friday. Hours either 8.00am - 5.00pm or 7:30am - 4:30pm, with 30-minutes for lunch and 2 x 15-minute breaks.

40 hours a week

Start date

Tuesday 27 October 2026

Duration

1 year 1 month

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • As an apprentice, you’ll support the supply chain by helping manage purchase orders, supplier relationships, stock levels and product data across UK and international suppliers
  • You’ll maintain accurate ERP records, monitor deliveries, assist with forecasting and replenishment
  • You will help resolve supply issues
  • The role also includes updating product information, supporting stock accuracy, tracking market prices and developing strong skills in supply chain, inventory control and operations daily

Where you'll work

Unit 1 Total Park Station Road
Theale
RG7 4PN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

INTEC BUSINESS COLLEGES LIMITED

Training course

Administration assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.

Training schedule

  • Administration Assistant Level 2
  • End Point Assessment
  • Monthly Tutor/Assessor Sessions

More training information

The programme focuses on practical administrative skills that will be applied within the individual's organisation. The high impact areas of knowledge include team working, data handling and management, awareness of key legislation, self-management and communication, all of which are transferable across an organisation, delivering results throughout a business.

Requirements

Essential qualifications

Computer Skills in:

Systems (grade Experience)

Desirable qualifications

GCSE in:

  • English (grade 9-4 (A*-C))
  • Mathematics (grade 9-4 (A*-C))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Logical
  • Initiative
  • Accuracy & Methodical approach
  • Proactive
  • Curious & Keen to Learn
  • High Personal Standards
  • Takes Pride in Being Thorough

Other requirements

  • Strong attention to detail
  • Excellent organisation skills
  • Accurate and methodical approach
  • Good problem-solving ability
  • Proactive and able to spot issues early
  • Comfortable working with systems and processes
  • Naturally curious and keen to learn
  • Able to manage tasks efficiently
  • High personal standards
  • Takes pride in completing work accurately and thoroughly
  • Very busy role in an open office environment
  • Comfortable interacting with others and keeping on top of work
  • Full-time, on-site role

About this employer

Swiftpak's foundation is built on our core values. Our mission is to make our customers' operations as productive and stress-free as possible in a socially and environmentally responsible manner.

http://www.swiftpak.co.uk (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

This role was created in view of progressing into QA (Quality Assurance) and compliance as a second step. This would involve taking ownership of all QA and keeping all records and procedures up to date in view of maintaining our accreditations.

Ask a question

The contact for this apprenticeship is:

INTEC BUSINESS COLLEGES LIMITED

Linsay Narborough

linsay.narborough@intecbusinesscolleges.co.uk

01788514276

The reference code for this apprenticeship is VAC2000055807.

Apply now

Closes in 26 days (Monday 26 October 2026 at 11:59pm)