Apprentice Research Administrator - University of Oxford, Division of Cardiovascular Medicine AMIIC
University of Oxford
Oxford (OX3 9DU)
Closes in 13 days (Monday 12 October 2026 at 11:59pm)
Posted on 28 September 2026
Contents
Summary
This is a new role, and offers the opportunity for an enthusiastic candidate to enter the exciting world of clinical research and be part of the AMIIC team, led by Professor Charalambos Antoniades. The successful candidate will be supported to learn many aspects of research administration throughout the 2-year tenure.
- Wage
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£26,686 a year
Minimum wage rates (opens in new tab)
All University of Oxford Apprentices start on the Apprentice salary scale at grade 1A - £26,686 p.a.
- Training course
- Business administrator (level 3)
- Hours
-
This is an 18 month apprenticeship within a 2 year contract of employment.
Generally, 8.30am - 4.15pm, Monday - Friday (with some flexibility for agreed start and finish times).
36 hours 30 minutes a week
- Start date
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Monday 4 January 2027
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You do not need any experience, but should be able to show a keen interest and basic understanding of what working in the field of clinical research involves. This is primarily an office-based role, but with the opportunity to get involved in some research delivery aspects as part of the training e.g. preparation and management of blood samples, and to observe some participant visits towards the latter end of training. This role will require a high level of collaboration and close working with all members of the multidisciplinary team, which presents an exciting opportunity for a proactive and problem-solving candidate.
As well as your substantive contract with the University, we will apply for an honorary contract with the Oxford University Hospitals NHS Foundation Trust on your behalf, which is required to complete parts of the role that relate to patient records and data. You will need to uphold the highest standards of patient confidentiality and be compliant with all aspects of research data management and GDPR.
Responsibilities/duties - you will carry out the following, with full training given as required:
- Respond to basic enquiries and redirect them as appropriate e.g. answering the door, monitoring generic email boxes, taking deliveries etc.
- Monitor and maintain ORFAN supplies as required (blood tubes, cryovials, gloves etc.)
- Carry out general office duties including filing, photocopying version-controlled research documents, e.g. Patient Information Leaflets, Informed Consent Forms and recruitment record forms
- Perform basic data entry, update databases and assist in maintaining electronic and paper records; this may include Castor and REDCap or other Electronic Data Capture
- Provide administrative support to the ORFAN Project Manager, covering all aspects of the ORFAN project e.g. assisting with gathering information for reports and presentations, maintaining the Trial and Site files, uploading research consent forms to participants’ Electronic Patient Record (EPR), and maintenance of the secure database storing participant details
- Assist with coordinating and booking research participant appointments/scans, and in documenting research visits for the relevant spaces/areas on the AMIIC appointment booking system.
- Assist with management of taxi bookings and expense claims for research participants as needed
- Liaise with other departments (University Departments and the OUH) regarding participant research visits, coordinating research activities as required
- Assist the team with aspects of PPIE (Patient and Public Involvement and Engagement) within the ORFAN project and wider AMIIC research portfolio
- Assist with the management of frozen blood samples, for HTA-compliant (Human Tissue Act) storage within AMIIC and assist in selection of samples for analysis and/or shipping. This will involve completion of Dry Ice and other health and safety and lab-based skill training. To undertake management of human samples, the successful candidate would need to be prepared to undertake vaccination for Hepatitis B as per local policy
- Depending on the interests of the individual, there would also be the opportunity to undertake the preparation of bloods for freezing as serum/plasma samples, e.g. use of the centrifuge and pipetting as an introduction to basic research lab skills
- Be aware of and adhere to locally agreed policies and standard operating procedures (SOPs) as supplied by AMIIC and the Division of Cardiovascular Medicine, wider Oxford University SOPs, as well as policies of Oxford University Hospitals NHS Trust (OUH) where appropriate
- Any additional tasks that fall within your competency as directed, and any additional tasks that form part of your comprehensive training for this apprentice post
Where you'll work
Acute Multidisciplinary Imaging and Intervention Centre AMIIC
John Radcliffe Hospital Headington
Oxford
OX3 9DU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
ABINGDON AND WITNEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Duration:
15-months practical training period, plus 3 months for End Point Assessment
Delivery model:
- Work-based training with your employer
- 10 days Business Professionals training at college
- Approximately 12 on-site assessment visits per year
- Off-the-job training will count for at least 6 hours per week of an apprentice’s time at work
Qualifications included:
Level 3 Business Administrator apprenticeship standard
End Point Assessment:
- Knowledge test
- Portfolio based interview
- Project/improvement presentation
More training information
College training will be at Abingdon & Witney College's Abingdon Campus and also on-site in the workplace.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Attention to detail
- Organisation skills
- Team working
- Experience within a workplace
- Interpersonal skills
- Clear verbal communication
- Accuracy
- Written Communication skills
- Microsoft Office skills
Other requirements
Please note:
- Interviews will be held in person during W/C 2nd November 2026
- PLEASE ENSURE YOU VISIT THE UNIVERSITY OF OXFORD JOBS PAGE TO READ THE FULL JOB DESCRIPTION AND FULL SELECTION CRITERIA BEFORE YOU APPLY. VACANCY ID IS 188869
- Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description
This job includes duties that will require additional security pre-employment checks:
University security screening (e.g. identity checks).
A satisfactory basic Disclosure and Barring Service check due to need for OUH Honorary Contract, to access electronic patient records, and to observe some patient-facing activities.
As part of the recruitment process, shortlisted candidates will be contacted directly by the Apprenticeship Training Provider and will be required to complete initial assessments in English and maths, and book onto a short eligibility assessment telephone call where you can also find out more about the apprenticeship and ask any questions you may have.
PLEASE NOTE APPLICANTS MUST REPLY PROMPTLY TO THESE REQUESTS - PLEASE CHECK YOUR EMAILS/JUNK EMAILS SO THAT YOU DON'T MISS OUT.
By applying for this vacancy, you are giving the Training Provider permission to undertake a Learner Record Service check on your previous qualifications. The Training Provider for this apprenticeship is Abingdon & Witney College.
If you would like to talk to them about the assessments, please call on 01235 216216.
We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.
About this employer
We are the largest employer in Oxfordshire with around 17,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.
https://www.ox.ac.uk/ (opens in new tab)
Company benefits
You'll enjoy 38 days’ paid holiday, generous pension schemes, travel discounts and professional development opportunities. Free entry to the Botanic Gardens and university colleges, and discounts at university museums.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.
Ask a question
The contact for this apprenticeship is:
ABINGDON AND WITNEY COLLEGE
Jane Phipps
apprenticeships@abingdon-witney.ac.uk
01235 216216
The reference code for this apprenticeship is VAC2000054879.
Apply now
Closes in 13 days (Monday 12 October 2026 at 11:59pm)