Business Administration Apprenticeship - Barclay Primary School
Barclay Primary School
Not recorded (E10 6EJ)
Closes in 14 days (Tuesday 29 September 2026 at 11:59pm)
Posted on 15 September 2026
Contents
Summary
Barclay Academy are looking for an aspiring administrator to join our busy team. This is an ideal role if you are looking to work towards a level 3 qualification whilst gaining experience within the school office. You will be ensuring that the reception desk is covered at all times, plus more.
- Wage
-
£14,976 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Minimum wage rates (opens in new tab)
£8 per hour. Rises to national minimum wage after 12 months if over the age of 19.
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday - shift tbc at interviews. Term time only
36 hours per week total
36 hours a week
- Start date
-
Wednesday 30 September 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- To ensure that the reception desk is covered at all times
- To undertake initial responses to all enquiries from parent/carers, visitors or general public at reception stringently adhering to the school’s safeguarding procedures. To receive and relay promptly any telephone or other messages
- To ensure that all visitors and callers to the school are courteously and correctly received and to deal sensitively with anxious, distressed or impatient callers, whether by telephone or in person
- Marketing the school by showing parents and visitors around
- To show awareness for the school’s security at all times
- Manage specific computer modules
- To communicate effectively, both orally and in writing with outside, agencies, parents, staff and local community
- At the discretion of the Head Teacher, to open and distribute incoming mail. Despatch outgoing mail, maintain supplies of stationery, postal stamps and assist with general postal/returns arrangements
- To advise parents/carers about M&S school uniform service and lost property
- To co-ordinate appointments for parents evening
- Managing and monitoring stock processes
- Monitor and manage school stock resources including general supplies, photocopier supplies and to include receipting and checking of all deliveries
- Distribution of stock and deliveries
- Welfare and medical duties as required. To carry out first aid in cases of accidents/injuries. To carry out associated administrative work, including contact with parents and completion of accident forms
- To make the necessary arrangements for routine medical inspections in the school
- To keep school notice boards in staffroom updated
- Reception - visitor management, telephone and e-mail messages distribution
- Provide routine clerical support e.g. photocopying, filing, e-mailing, complete standard forms, respond to routine correspondence
- Assist the Data Manager with manual and computerised records e.g. Arbor
- Undertake typing and word-processing
- Undertake a variety of admin procedures
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
- Any other general office duties or school requirements as directed by the Head Teacher
Where you'll work
Canterbury Road
Leyton
London
Not recorded
E10 6EJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LET ME PLAY LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Business Administrator Level 3
- LMP Education will be the training provider
- Off-the-job training will follow the time allocations outlined in the occupational standard
- Tutor support via online platform BUD
Requirements
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Team working
About this employer
At Barclay Primary we want children to be happy and successful. We strive to develop confident young people who want to learn and achieve their best - but also to have an understanding of others and the world around them.'
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Permanent position considered on completion of apprenticeship.
Ask a question
The contact for this apprenticeship is:
LET ME PLAY LIMITED
Louise
louise.mcmeechan@lmpeducation.org
The reference code for this apprenticeship is VAC2000053511.
Apply now
Closes in 14 days (Tuesday 29 September 2026 at 11:59pm)