Studio Administrator Apprentice
GOOD VIBES MUSIC ACADEMY LTD
NEWBURY (RG14 5BN)
Closes in 19 days (Monday 24 August 2026 at 11:59pm)
Posted on 5 August 2026
Contents
Summary
It’s an exciting time for Good Vibes Music Academy. We’re about bringing out the musician in everyone by providing the
best musical education we possibly can. A lot of that experience is provided by our Studio Team and ensuring that our studios and customer service deliver on our promise: this is where you come in!
- Wage
-
£20,000 a year
Minimum wage rates (opens in new tab)
As a key member of our studio team, flexibility is essential. You should be willing and able to provide occasional cover for evening and weekend shifts when required, for example to cover staff holidays,
sickness, or other unforeseen absences. Wherever possible, advance notice will be given, and any additional hours will be managed in accordance with your contracted working hours and time off in lieu arrangements. - Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 9.30m - 5.30pm.
In addition, you will be required to work one Sunday a month for which you will receive a weekday off in lieu during the same week, ensuring your contracted hours remain unchanged.
35 hours a week
- Start date
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Tuesday 1 September 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Being a Studio Administrator at Good Vibes is a key role that ensures the smooth running of our business. You’ll work with teachers, schools, customers, students and colleagues on a daily basis making sure that they receive the best possible experience.
Your Responsibilities:
- Welcome - Greet students and families warmly, provide programme information, and support all enquiries in person, by phone, or email
- Support - Assist teachers and students with administrative tasks (e.g. enrolments, payments, calendar changes)
- Grow - Follow up with trial students to encourage sign-ups and identify new revenue opportunities through conversations and feedback
- Maintain - Oversee the day-to-day safety and presentation of the studio; manage equipment maintenance, supplies, and facilities including fire, security, lifts, and utilities
- Lead - Delegate tasks to a small team of Studio Assistants and our superb Studio Cleaner, creating rotas and ensuring a consistent Good Vibes’ approach
- Co-ordinate - Support with organising events and exams, manage room and staff timetables, arrange replacements when team members are off sick, report on studio and school activity, and act as key holder for building security
Where you'll work
WINCHCOMBE HOUSE
123-126 BARTHOLOMEW STREET
NEWBURY
RG14 5BN
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
WEST BERKSHIRE TRAINING CONSORTIUM
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The apprentice will work towards the Business Administrator Standard. Attending group training once a month at WBTC in Newbury and with a monthly 1-1 with their Training Consultant.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Customer care skills
- Team working
- Initiative
- Friendly
- Genuine interest in music
Other requirements
You will need to pass a Disclosure and Barring Service check.
About this employer
Good Vibes Music Academy has been over 20 years in the making, built from a deep passion for teaching and a commitment to helping young people discover what making music can truly mean for them.
As a parent, you want more than just weekly music lessons. You want your child to feel supported, to stay engaged, and to develop a lifelong love for music — even when it’s challenging. That’s exactly what we focus on at Good Vibes.
I spent over two decades performing and teaching with some of the world’s top classical musicians. Now, I’ve brought that experience into the rock and pop world and built a team of pro musicians invested in creating future musicians — teachers who are not only highly skilled, but who care deeply about how your child learns, grows, and connects with music.
When I was growing up, I wasn’t a natural player. Learning was hard. But I had a few great teachers who helped me through – they made lessons fun, kept me moving forward, and believed in me when I was ready to give up. That experience drives everything we do here.
Not every child takes to music straight away. That’s okay. We’re here to guide them through those early stages, keep things inspiring, and help them find their own connection to music.
We also embrace technology – from recording to music software – to make lessons modern, engaging, and full of real-world creative tools that our students love.
https://www.goodvibesmusicacademy.co.uk/ (opens in new tab)
Company benefits
- Free studio hire
- Flexible holiday allowance
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Ongoing training and personal development are encouraged, the opportunity to move into a supervisory role could be available to the right apprentice.
Ask a question
The contact for this apprenticeship is:
WEST BERKSHIRE TRAINING CONSORTIUM
Rachel Eaves
rachel@wbtc-uk.com
07922426414
The reference code for this apprenticeship is VAC2000046310.
Apply now
Closes in 19 days (Monday 24 August 2026 at 11:59pm)