Apprentice Business Administrator
SPENCE ACCOUNTING LIMITED
SKELLINGTHORPE ROAD (LN1 2LR)
Closes in 10 days (Monday 27 July 2026 at 11:59pm)
Posted on 15 July 2026
Contents
Summary
Kickstart your career with Spence Accounting Ltd. Our apprenticeship offers hands-on experience, real business and finance skills, and the chance to earn while you learn. Work with supportive experts, build confidence, and gain qualifications that open doors to a successful future.
- Wage
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£15,600 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday, 09:00 - 17:00.
37 hours 30 minutes a week
- Start date
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Monday 7 September 2026
- Duration
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1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
What We’re Looking For
We’re looking for someone who is motivated, enthusiastic, and ready to grow within a professional environment. This role is perfect for someone who takes pride in being organised, reliable, and detail focused.
You’ll have strong organisational skills and a natural attention to detail, helping you manage tasks accurately and keep everything running smoothly. A basic understanding of IT tools like Word, Excel, and Outlook is important, as you’ll use these daily to support the team.
Being punctual and dependable is key—good time-keeping shows professionalism and ensures the office operates efficiently. We also value a willingness to learn and a positive attitude, as this apprenticeship is all about developing your skills and confidence over time.
You should be comfortable using your own initiative when needed, while also being able to work effectively as part of a team. Strong written and verbal communication skills will help you interact with colleagues and clients clearly and professionally, whether responding to emails or speaking on the phone.
A professional phone manner is essential, as you’ll often be the first point of contact for clients. Alongside this, your positive attitude and friendly approach will help create a welcoming and supportive environment. Overall, we’re looking for someone who is organised, eager to learn, and ready to contribute to a busy and rewarding workplace.
A Working Week
With the appropriate support and supervision, you’ll carry out a variety of tasks to help the office run smoothly and deliver excellent client service:
- Handle communications, including answering calls, responding to emails, and directing enquiries professionally
- Carry out reception duties, welcoming visitors and creating a positive first impression
- Manage incoming and outgoing post, including sorting, scanning, saving documents, and using the franking machine
- Provide administrative support such as data entry, filing, scanning, and maintaining accurate records
- Once trained on company systems you will assist with preparing and managing client letters, tax documents, dealing with anti-money laundering checks and validation of client ID
- Support general office organisation, including scheduling meetings and managing team calendars
- Liaise with external organisations such as HMRC and Companies House, handling queries and submitting documentation
- Develop strong communication, organisational, and time management skills in a professional environment
Overall, each week will provide a balance of communication, organisation, and administrative duties, helping you gain valuable experience and practical skills in a professional business environment.
Where you'll work
SPENCE ACCOUNTING LTD
UNIT 1
SAXILBY ENTERPRISE P
SKELLINGTHORPE ROAD
LN1 2LR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LINCOLN COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- The Apprentice will work towards their Apprenticeship Standard in Level 3 Business Admin.
- The successful candidate will be assigned a dedicated assessor who will provide support and guidance throughout the course.
- This is a Monthly Release programme, which means you will attend Lincoln College, one day a month, term time only. This will fall within your contracted working hours.
More training information
Course outline:
https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
Please note: Due to the location of the business, having access to your own transport is essential, as there is no public transport serving the business park.
About this employer
Spence Accounting Ltd is a trusted, forward-thinking accountancy practice proudly based in Saxilby and Grimsby, Lincolnshire. Since 2012, we have built a strong reputation for delivering tailored financial solutions that evolve alongside the needs of our clients. Specialising in supporting small to medium-sized businesses, we offer far more than traditional accountancy services. We provide a comprehensive, turn-key solution designed to simplify business management—from company formation and invoicing to payroll, compliance, and ongoing financial guidance. What truly sets us apart is our commitment to “hand-holding” support: a personalised, proactive approach that empowers business owners to focus on what they do best, whilst we manage the financial details expertly behind the scenes.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Depending on performance, an administrative role within the company.
Ask a question
The contact for this apprenticeship is:
LINCOLN COLLEGE
Kateryna Shevchenko
apprenticeships@lincolncollege.ac.uk
The reference code for this apprenticeship is VAC2000042406.
Apply now
Closes in 10 days (Monday 27 July 2026 at 11:59pm)