Project Administrator Apprentice
HIGH AIMS LTD
Rotherham (S60 1FL)
Closes on Monday 31 August 2026
Posted on 8 July 2026
Contents
Summary
Our Project Administrator will coordinate project activities, including simple tasks and larger plans. The successful individual will manage schedules, arrange assignments and communicate progress to all team members.
- Wage
-
Competitive
Competitive wage offered
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 8.00am - 4.30pm.
40 hours a week
- Start date
-
Tuesday 1 September 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Maintenance of Action Trackers (Excel)
- Create and update workflows
- Monitor project progress and address potential issues
- Coordinate quality controls to ensure deliverables meet requirements
- Prepare, update and collate monthly reports
- Establish working relationships with key contacts
- Prepare and provide documentation to internal teams and key stakeholders
- Act as the point of contact for all participants, answering and making calls to customers, clients and contractors
- Produce, collate and dispatch reports, certificates and letters
- Chair weekly, monthly meetings with Contractors
- Scheduling meetings, recording minutes during meetings, compile notes and send out to all relevant parties
- Scanning, copying, filing and archiving
Where you'll work
1 Phoenix Riverside
Rotherham
S60 1FL
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
SHEFFIELD CITY COUNCIL
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
You will be working towards a level 3 business administration qualifiication.
Training will be once a week.
Training centre is located at Career Development Centre, Cricket Inn Road, Manor lane, Sheffield, S2 1TR.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
Other requirements
Please ensure you are able to travel to the business location without any issues.
S60 1FL.
About this employer
High Aims Ltd people have over 20 years’ experience within the energy and construction sector delivering core projects. All projects High Aims Ltd deliver have at its core critical sustainable principals following the United Nations 17 Global Goals for Sustainable Development leaving a true legacy for all. At our core as an Energy Infrastructure Advisory company, we follow the original 3Pillars of Sustainability, Social, Economic and Environmental impact on any project that we deliver to achieve the goals of any project.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Opportunity to move into a full time position upon completion of apprenticeship.
Ask a question
The contact for this apprenticeship is:
SHEFFIELD CITY COUNCIL
John
John.Whittaker@Sheffield.gov.uk
The reference code for this apprenticeship is VAC2000041312.
Apply now
Closes on Monday 31 August 2026