People and Business Administration Apprentice

HORIBA UK LIMITED

Northampton (NN3 6FL)

Closes on Friday 31 July 2026

Posted on 15 June 2026

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Summary

Provides administrative support and coordination across Learning & Development, Human Resources and Corporate Social Responsibility. A varied, development-focused role offering exposure to the full employee lifecycle, supporting key people processes and contributing to a well-managed, engaging workplace.

• Wage:

  £20,000 a year

  Minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, Shifts to be confirmed.

  35 hours a week

• Start date:

  Tuesday 1 September 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Human Resources:

Onboarding & New Starters:

• Manage onboarding administration, including preparing and issuing offer packs and new starter documentation
• Coordinate pre-employment checks (references, right to work, health questionnaires) to ensure completion before start date
• Support Day 1 and induction activities, including logistics, scheduling and stakeholder communication

Employee Lifecycle Administration:

• Maintain accurate employee records within HR systems and personnel files, ensuring compliance with company processes and data protection requirements
• Administer employee changes (salary, role and contractual updates) with appropriate approvals
• Prepare employment references in line with company guidelines

Leavers Process:

• Support administration of the leaver process, including system updates, documentation and stakeholder communication
• Coordinate exit interviews and ensure records are completed and stored appropriately

Learning & Development:

• Support the Head of HR in collating annual PDR training requests
• Research, source and book training (regulatory, ad-hoc and developmental)
• Maintain up-to-date training records on the HR system
• Raise purchase orders and process invoices for payment
• Organise venues, accommodation and catering, including dietary requirements
• Support KPI reporting and training evaluation processes
• Maintain the L&D SharePoint pages, ensuring accuracy and relevance
• Ensure cost-effective booking and efficient use of resources

Corporate Social Responsibility (CSR)

• Coordinate volunteering activities, liaising with charities and employees; track data for KPIs
• Manage matched giving and corporate sponsorship requests, including approvals and reporting
• Organise charity of the year nominations and cheque presentations
• Support or lead fundraising events and employee engagement activities
• Collate content for quarterly newsletters and work with Marketing to produce
• Support CSR committee and coordinate quarterly meetings
• Maintain CSR SharePoint pages, ensuring timely updates

General Responsibilities:

• Provide administrative support across the organisation
• Support meetings and events, including room bookings and coordinating visitors
• Promote and adhere to HSE practices, managing risks and reporting hazards
• Contribute to continuous improvement initiatives, including “BlackJack” projects
• Promote organisational vision and values
• Undertake additional duties in line with business needs, including occasional travel

Where you'll work

Kyoto Close Moulton Park Industrial Estate
Northampton
NN3 6FL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

NORTHAMPTON COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

One day per month to take place at Northampton College

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Administrative skills
• Team working
• Initiative
• Punctual
• Confidentiality

Other requirements

There will be a requirement to be in the office at least 2 days per week maybe more depending on whether there are events or training courses on site.

About this employer

The HORIBA Group of worldwide companies provides an extensive array of instruments and systems for applications ranging from automotive R&D, process and environmental monitoring, in-vitro medical diagnostics, semiconductor manufacturing and metrology, to a broad range of scientific R&D and QC measurements. Proven quality and trustworthy performance have established widespread confidence in the HORIBA Brand.

Company benefits

25 days’ holiday + bank holidays + birthday day (criteria apply). Jan–Dec year. Bupa Cash Plan, private medical after 6 months, pension, discounts, cycle to work, EAP, volunteer day. Salary paid monthly in arrears.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

• To be discussed with employer

Ask a question

The contact for this apprenticeship is:

NORTHAMPTON COLLEGE

The reference code for this apprenticeship is VAC2000036638.

Apply now

Closes on Friday 31 July 2026

After signing in, you’ll apply for this apprenticeship on the company's website.