Level 3 Business Administrator Apprenticeship – Preston Park Primary School
INSPIRE ATA LIMITED
Wembley (HA9 8RJ)
Closes in 19 days (Tuesday 9 June 2026 at 11:59pm)
Posted on 21 May 2026
Contents
Summary
This apprenticeship offers an exciting opportunity for a motivated and enthusiastic individual to gain valuable experience within a busy school administration and finance environment. You will develop key administrative, organisational, communication, and finance skills while supporting the smooth day-to-day operation of the school.
- Wage
-
£12,480 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday, 8:30am - 3:00pm (30-minute break)
30 hours a week
- Start date
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Monday 7 September 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Main Duties:
- Provide day-to-day administrative support to the Interim Federation Business Manager and Admin/Finance Officer
- Maintain a high level of confidentiality regarding staff and pupil information
- Maintain, update, and file HR records both electronically and in hard copy
- Assist with recruitment administration in line with school policies and safeguarding procedures
- Input and retrieve information using the school’s Management Information System (MIS)
- Type and prepare correspondence including emails, letters, memos, reports, and staff briefing notes
- Answer and make telephone calls professionally and efficiently
- Copy, laminate, scan, and prepare documents as required
- Arrange meetings, manage paperwork, and maintain electronic diaries
- Learn how to take accurate minutes during meetings and transcribe them
- Support the Senior Leadership Team and Interim Federation Business Manager with projects, publications, and documentation
- Provide front-office cover for absent colleagues when required
- Liaise with external agencies and suppliers where appropriate
- Prepare meeting rooms and refreshments for visitors and meetings
- Support the Admin/Finance Officer with processing requisition orders and purchase orders
- Check orders for accuracy and distribute documentation to suppliers and budget holders
- Assist with invoice processing in accordance with Local Authority and School Financial Handbook procedures
- Investigate and resolve supplier invoice queries and arrange returns, refunds, or credit notes
- Respond to queries from suppliers, budget holders, staff, and debtors
- Chase outstanding payments from parents and staff
- Help monitor school stock supplies and support cost-effective ordering procedures
- Distribute stock and supplies to staff members
- Support the school during pupil lunchtimes when required
- Undertake any other reasonable duties as directed by the school
Where you'll work
College Road
Wembley
HA9 8RJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LET ME PLAY LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
As an apprentice, you will receive support through both on-the-job learning and formal training as part of your apprenticeship programme. This will typically include:
- Study towards a Level 3 Business Administrator Apprenticeship Standard
- On-the-job training and mentoring from experienced school professionals
- Regular review meetings to support progress and development
- Training in school administration, finance systems, and education-sector processes
Requirements
Essential qualifications
GCSE in:
- English (grade A*-C/9-4 or Level 2 equivalent)
- Maths (grade A*-C/9-4 or Level 2 equivalent)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
Pre-employment checks: Please be aware that successful applicants will be subject to pre-employment checks, including enhanced DBS checks with child and adult barred list checks, right-to-work checks, and safeguarding procedures in line with Keeping Children Safe in Education guidance.
About this employer
Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.
After this apprenticeship
Potential full-time employment opportunities within school administration or finance for the right candidate upon successful completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
LET ME PLAY LIMITED
The reference code for this apprenticeship is VAC2000032886.
Apply now
Closes in 19 days (Tuesday 9 June 2026 at 11:59pm)