School Business Administrator Apprentice
The Mirfield Free Grammar & Sixth Form
Mirfield (WF14 9EZ)
Closes in 9 days (Monday 18 May 2026 at 11:59pm)
Posted on 8 May 2026
Contents
Summary
This is an exciting opportunity for an enthusiastic and engaging individual to join our team. The role will involve providing administrative support across all areas of the school and reception whilst working towards a Business Administration Level 3 qualification.
- Wage
-
£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Check minimum wage rates (opens in new tab)
Actual salary - based on Term-Time only is £13,083.00
- Training course
- Business administrator (level 3)
- Hours
-
Term-time only - Monday - Friday, shifts to be confirmed, times to be discussed at interview.
37 hours a week
- Start date
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Monday 15 June 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Start your career in education and administration:
The Mirfield Free Grammar is a friendly and inclusive secondary school committed to supporting both student achievement and staff development. We are seeking a motivated and organised Admin Apprentice to join our busy school office team, with additional support provided to the reprographics service.
This role offers an excellent opportunity to gain hands-on administrative experience in a school environment while working towards a recognised apprenticeship qualification.
Purpose of the Role;
The purpose of the role is to provide effective administrative support to both staff and pupils, whilst maintaining a positive, professional and welcoming approach at all times. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the school office and frontline reception services.
Key Responsibilities:
- Providing administrative support to the school office team
- Reception duties, including welcoming visitors and dealing efficiently and professionally with enquiries from staff, parents/carers and visitors (in person, by telephone and via email)
- Acting as a positive and professional first point of contact for the school
- Maintaining accurate records, including pupil and staff data
- Assisting with filing, data entry and document preparation
- Supporting attendance, admissions and general school communications
- Assisting in rreprographics, including printing, copying, laminating and distributing resources across the school
- Ensuring reprographics equipment and supplies are well-maintained and stocked
- Supporting the school’s communication channels, including updating website content and assisting with social media posts in line with school guidelines
- Working collaboratively with staff to support the smooth day-to-day running of the school
- Ensuring company policies are followed, including health & safety
This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager, which is relevant to your role within the company, to meet the overall business needs.
What We’re Looking For
- A positive, reliable and enthusiastic attitude
- Good communication and customer service skills
- Strong organisational skills with attention to detail
- Basic IT skills (e.g. Microsoft Office)
- Willingness to learn and undertake an apprenticeship qualification
- An interest in working in a school environment and supporting teaching and learning
- A basic understanding of digital communication tools or social media (desirable)
What We Offer
- A supportive and welcoming school community
- Practical experience alongside structured apprenticeship training
- On-the-job mentoring and professional development
- Opportunities to develop transferable administrative and customer service skills
- Potential progression opportunities within education or administration
Where you'll work
Kitson Hill Road
Mirfield
WF14 9EZ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
C.M.S. VOCATIONAL TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Level 3 Business Administrator Apprenticeship Standard, which includes:
- You will develop the skills, knowledge and behaviours required to work within an office environment
- This apprenticeship is delivered in the workplace, and 20% of your working time will be dedicated towards training and learning new skills
- You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
- Assessment is through a variety of methods, including observations in the workplace, witness testimonies, product evidence and professional discussion
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Team working
- Initiative
- Non judgemental
- Patience
- Can Do Attitude
Other requirements
The successful applicant will need to complete a DBS application. Understands and follows the Academy’s/School’s Safeguarding/Child Protection procedures in order to protect the safety of all children. To report matters of concern in line with the academy/school procedure. ALL applications must be done through CMS Vocational Training. This vacancy may close early if sufficient applications are received. Please ensure you apply early to avoid disappointment.
About this employer
This is an exciting time to join The Mirfield Free Grammar, part of the Great Height Academy Trust. The Trust currently comprises of six primary schools: three in Calderdale (The Greetland Academy, West Vale Academy and Bowling Green Academy), one in Leeds (Raynville Academy) and two in Kirklees (Carlinghow Academy and Marsden Junior School). We currently have two secondary schools (The Mirfield Free Grammar and Colne Valley High School). We also have a Trust Head Office based at Riverside Mills in Elland. Founded in 1667 The Mirfield Free Grammar and Mirfield College has a long established tradition of success and promotes values such as respect, honesty, integrity, morality and courtesy. We strive for excellence in everything we do. The MFG is a vibrant learning environment; everything we do, every decision we make is focused on the students and how we can inspire them to achieve the very best for themselves academically and personally.
After this apprenticeship
- Good prospects for progression to a full-time position for the right candidate dependant on funding
Ask a question
The contact for this apprenticeship is:
C.M.S. VOCATIONAL TRAINING LIMITED
Katrina Clarke
katrina.clarke@cmsvoc.co.uk
01924 470477
The reference code for this apprenticeship is VAC2000030144.
Apply now
Closes in 9 days (Monday 18 May 2026 at 11:59pm)