Level 3 Business Administration Apprentice
Sir William Robertson Academy
LINCOLN (LN5 0PA)
Closes in 30 days (Sunday 31 May 2026)
Posted on 30 April 2026
Contents
Summary
We are seeking a highly motivated and enthusiastic individual to join our team as a Business Administration Level 3 Apprentice. Based in our busy school office, the successful candidate can be sure to gain experience across a variety of administration disciplines, with no two days being the same!
- Wage
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£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Check minimum wage rates (opens in new tab)
Term time only position, pro rata £12798
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday 8am to 4pm; Term time, 38 weeks, plus 5 Inset Days and 5 Days to be agreed with Line manager.
37 hours a week
- Start date
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Tuesday 1 September 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Working under the guidance of our experienced office team, your duties will include:
- Communication: Acting as one of the first points of contact for the school, handling telephone enquiries, managing the general enquiries inbox, welcoming visitors and students in a professional and courteous manner.
- Administrative Support: Providing general administrative and clerical support, including filing, photocopying, scanning and data entry, ensuring all records are maintained accurately and confidentially.
- Meeting and Event Support: Assisting with the preparation for meetings, including minute-taking and supporting the organisation and implementation of school events.
- Stock Management: Monitoring and ordering office supplies and resources, ensuring the school office is well-equipped.
- Compassion: Deal with student queries and issues with professionalism, liaising with other members of staff as necessary.
The Apprenticeship Programme
You will be enrolled on the Business Administrator Level 3 Apprenticeship Standard. This will involve a combination of workplace learning and formal training with a designated training provider. You will develop lots of valuable skills on the apprenticeship, including:
- IT and Digital Systems
- Communication and Stakeholder Management
- Project Management Principles
- Record and Document Production
- Decision Making and Problem Solving
- Visits to the school are strongly encouraged. Please contact the School Office (01400 272422) to book a place on a tour.
Tour dates and times: Friday 1st May 2pm or Tuesday 5th May 9am - please email hr@swracademy.org to book into one of these sessions
Where you'll work
MAIN ROAD
WELBOURN
LINCOLN
LN5 0PA
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE PRIORY FEDERATION OF ACADEMIES
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Priory Apprenticeships is the leading provider of apprenticeships designed specifically for education. During your apprenticeship, you will work closely with our Occupational Expert to gain the skills, knowledge and behaviour you need to be a successful Business Administrator. The level 3 Business Administration Apprenticeship is an 18-month programme (plus 3-month EPA) delivered through practical, on-the-job training, workshops and mentoring. Upon completion of the course, you will have achieved a nationally recognised qualification.
Requirements
Desirable qualifications
GCSE in:
- English (grade C/4)
- Maths (grade C/4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
About this employer
At Sir William Robertson Academy, our mission is clear: we inspire every pupil to aspire to be the very best they can be. This principle shapes our carefully planned and structured curriculum, ensuring every child has the opportunity to flourish.
Children come first at our school—but so do our staff. We know that great teaching comes from great people, which is why we are committed to creating a supportive, inclusive, and inspiring working environment. We embrace Amelia Earhart’s spirit: “No Borders, Just Horizons.” For our pupils—and our team—the sky is only the beginning.
We are proud of our core values, which guide everything we do:
Involvement: Encouraging active participation in learning and school life.
Kindness: Fostering empathy, respect, and a positive community.
Responsibility: Supporting accountability and making meaningful contributions.
Creativity & Critical Thought: Inspiring curiosity, innovation, and problem-solving.
Resilience: Equipping pupils and staff to overcome challenges with confidence.
Achievement: Celebrating milestones and striving for excellence together.
We value our people just as much as our pupils. When you join Sir William Robertson Academy, you become part of a team that supports your growth, celebrates your successes, and encourages you to reach your professional potential.
After this apprenticeship
Completion of the apprenticeship may open doors to future opportunities within the Trust, alongside options for ongoing training and career progression.
Ask a question
The contact for this apprenticeship is:
THE PRIORY FEDERATION OF ACADEMIES
David Correia
dcorreia@prioryacademies.co.uk
The reference code for this apprenticeship is VAC2000028551.
Apply now
Closes in 30 days (Sunday 31 May 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.