Business Administrator Apprenticeship
XCEL AEROSPACE LIMITED
Essex (RM3 8UH)
Closes in 20 days (Thursday 30 April 2026 at 11:59pm)
Posted on 9 April 2026
Contents
Summary
Xcel Aerospace are offering an interesting and varied role for an ambitious Business Administrator Apprentice to work in our Sales department within our established aerospace manufacturing organisation.
- Wage
-
£15,808 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Thursday 8.00am - 5.00pm (with 30 minute lunch break).
Friday 8.00am - 1.00pm.
38 hours a week
- Start date
-
Monday 7 September 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Candidate should be a self-motivated individual, able to coordinate a number of tasks with the aim of achieving the best results.
- The role involves managing internal sales activity, order entry and providing customers with delivery updates.
- Managing customer order books, drawing up quotations to be sent to the customer and communicating with external and internal customers.
- Manage key accounts.
- Complete contract reviews for sales orders.
- Process and load sales order onto the system.
- Manage communication with customers to keep them apprised of delivery status/issues, etc.
- Communicating with production, engineering and quality depts to give customer feedback on any issues.
- Manage order books via the customer portals or spreadsheet and ensure they are up-to-date.
- Work with engineering to process and respond to sales enquiries.
- Build and maintain good relationships with customers.
Where you'll work
1 Ashton Road
Romford
Essex
RM3 8UH
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
NEW CITY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Level 3 Business Administrator Apprenticeship (Standard).
- Skills, knowledge and behaviours.
- Day release to attend New City College at either Hackney campus (N1 6HQ) or Ardleigh Green, Hornchuch campus (RM11 2LL).
Requirements
Essential qualifications
GCSE in:
- English (grade GCSE Grade 4 or above (A*-C))
- Maths (grade GCSE Grade 4 or above (A*-C))
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Excellent organization skills
- Able to multitask
- Excellent communication skills
- Good team working skills
- Excellent IT skills
- Able to use Microsoft Office
- Excellent customer service
- Good attention to detail
- Flexible approach
Other requirements
Candidate should have a good level of general education.
About this employer
With over 40 years experience, Xcel Aerospace is a leader in delivering manufacturing excellence within the global aerospace market. Our strong reputation as a world class supplier of manufactured aerospace components supports thousands of flight hours every year.
We support customers to reduce supply chain risk by providing high quality components and assembly parts, on time, in full and at competitive prices. We support our customer to perform and grow and together we deliver excellence.
After this apprenticeship
Possibility of a full-time position upon successful completion of the apprenticeship, and depending upon the needs of the company at that time.
Ask a question
The contact for this apprenticeship is:
NEW CITY COLLEGE
Sarah Clayton
sarah.clayton@ncclondon.ac.uk
0330 135 9000
The reference code for this apprenticeship is VAC2000025499.
Apply now
Closes in 20 days (Thursday 30 April 2026 at 11:59pm)