PA & Events Coordinator Apprentice
Synonymous Sport
Chelmsford (CM2 0RG)
Closes in 20 days (Friday 17 April 2026)
Posted on 27 March 2026
Contents
Summary
Synonymous Sport was founded in early 2022 with a clear mission: to elevate brands through sports sponsorships.
We are building a motivated, ambitious team within a supportive, fast-paced agency environment where learning, development and progression are actively encouraged.
- Wage
-
£17,500 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, 9.00am - 5.00pm
40 hours a week
- Start date
-
Monday 27 April 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
We are seeking a highly organised, proactive Apprentice PA & Events Coordinator to support senior leadership and the delivery of Synonymous Sport’s growing events portfolio.
This is a development role with structured training, clear management and direct exposure to leadership. The role sits within the Support & Growth function of the business and exists to:
- Protect and free up Founder time
- Improve internal organisation and execution rhythm
- Ensure professional, well-coordinated event delivery
Support smooth day-to-day operations - Founder and the event’s support is the priority focus of the role.
The purpose of this role is to:
- Provide structured support to the Founder (primary priority)
- Support the Head of Operations (Integrator) with internal coordination
- Coordinate the administration and logistics of Synonymous Sport events
- You will report directly to the Head of Operations (Integrator), who will manage priorities, workload and development. This ensures clear direction, appropriate scope and strong mentorship, while maintaining close collaboration with the Founder and wider Senior Leadership Team
Headline Responsibilities:
Founder Support (Primary Focus)
- Coordinate the Founder’s diary, including meeting scheduling and travel coordination
- Assist with structured inbox management, identifying priority communications
- Maintain and track the Founder’s tasks, ensuring deadlines and follow-ups are monitored
- Prepare meeting agendas, notes and follow-up actions
- Attend selected meetings to take accurate minutes and record agreed actions
- Ensure actions are assigned, recorded and followed up on
- Anticipate scheduling, travel and preparation needs to maximise efficiency
- Support structured problem-solving tasks by gathering information, preparing summaries and escalating where needed
- Provide professional administrative support relating to the Founder’s agreed business and external interests, with clearly defined boundaries
Management of Synonymous Sport Hospitality and Ticketing
Events Coordination & Administration (Secondary Focus)
- Support planning and administration of all Synonymous Sport events
- Maintain guest lists, ticket allocations and attendance records
- Assist with supplier coordination and documentation
- Support the planning and coordination of Private Round Table events
- Help coordinate quarterly internal team events
- Assist with post-event follow-ups and reporting
Head of Operations & Internal Coordination:
- Support internal meeting scheduling and action tracking
- Maintain task trackers and documentation (Asana, Capsule CRM etc.)
- Assist with reporting coordination (event sales, pipeline updates etc.)
- Help ensure information is organised, accurate and up to date
Support internal meeting rhythm (preparation, note-taking, follow-up) - Office & Administrative Support
- Manage office stationery and basic supplies
- Maintain organised digital filing and documentation systems
- Support practical business-related tasks and logistics as required (e.g. venue visits, supplier collections, document handling, operational materials)
- Support ad hoc administrative tasks where capacity allows
Where you'll work
Bellefield House
104 New London Road
Chelmsford
CM2 0RG
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3 Apprenticeship Standard:
- Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion
- Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training
Your training will include:
- Information Technology
- Record Document Production
- Stakeholders and Stakeholder Management
- Policies
- Business Fundamentals
- Planning and Organisation
- Relevant Regulation
- Processes
- Effective Project Management
- Managing Performance
For a full overview of the business administrator standard, please click on the following link:
https://creativealliance.org.uk/apprenticeships/business-administrator-level-3/
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
About this employer
Synonymous Sport was founded in early 2022 with a clear mission: to elevate brands through sports sponsorships.
We are building a motivated, ambitious team within a supportive, fast-paced agency environment where learning, development and progression are actively encouraged.
https://www.synonymoussport.com/ (opens in new tab)
Company benefits
- Access to tickets and hospitality for top sporting events
- Company pension
- Commission/bonus structure relating to agreed objectives
After this apprenticeship
- Potential for full-time employment upon successful completion of the apprenticeship
Ask a question
The contact for this apprenticeship is:
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
The reference code for this apprenticeship is VAC2000023863.
Apply now
Closes in 20 days (Friday 17 April 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.