Administrator Apprentice

Infotec Surveys

UK (SS6 7XL)

Closes in 16 days (Thursday 26 March 2026)

Posted on 5 March 2026

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Summary

You will report to the General Manager and work primarily from the office. You may be required to work at other locations as directed by your manager. You have no direct line management responsibilities but will be required to train, mentor and support colleagues on a day to day basis and as directed by your manager.

Wage

£13,741 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
35 hours per week. Shifts to be confirmed.

35 hours a week

Start date

Wednesday 15 April 2026

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Your duties will include the following:

  • Provide Personal Assistant (PA) support to the General Manager and Directors
  • Be the first responder for all incoming telephone calls to the office
  • Receive and log all incoming mail to the office and dispatch outgoing mail
  • Manage office supplies inventory and orders
  • Manage maintenance supplies inventory and orders
  • Filing of correspondence, reports and other documentation
  • Manage, maintain and order work clothing and Personal Protective Equipment (PPE)
  • For current and new staff and ensure an adequate inventory is maintained of these items
  • Log all enquiries received by current and potential customers and ensure these are forwarded to the relevant members of staff
  • Support and facilitate Company trade shows
  • Manage the logistic and subsistence requirements of projects on behalf of colleagues. such as booking hotel accommodation, travel and other related tasks
  • Support the Works Manager with their workload and tasks as directed
  • Manage the office premises liaising with the relevant suppliers, contractors and other third parties as required
  • General administrative tasks including but not limited to; external and internal
  • Emails, telephone calls, photocopying, scanning, filing, invoicing and other similar tasks
  • Undertake such projects as assigned by the General Manager and Directors
  • Comply with all Company policies, procedures and training requirements
  • Comply with all Health & Safety policies, procedures and working practices
  • Undertake additional tasks and duties as deemed necessary by your manager or by the needs of the business

Where you'll work

Sidar Road
Essex
UK
SS6 7XL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LEARNING SKILLS PARTNERSHIP LTD

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Apprenticeship Standard for Business Administration Level 3 with Learning Skills Partnership

Requirements

Essential qualifications

GCSE or equivalent in:

  • Maths (grade 4/C)
  • English (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Organisation skills
  • Administrative skills

Other requirements

The role description is non-contractual and the Company reserves the right to amend, remove and add to the role description as dictated by the needs of the business from time to time. The national minum wage for apprentices changes to £8.00 per hour in April, the wage for this role will also change accordingly.

About this employer

With over 3 decades of experience in underground surveying, Infotec provides the most advanced solutions across multiple industries.

After this apprenticeship

  • This is a fantastic opening to apply for permanent employment in a varied and ever expanding industry

Ask a question

The contact for this apprenticeship is:

LEARNING SKILLS PARTNERSHIP LTD

The reference code for this apprenticeship is VAC2000019446.

Apply now

Closes in 16 days (Thursday 26 March 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.