Administration Apprentice
RARE PRODUCTIONS (UK) LTD
CAMBRIDGESHIRE (CB23 3PL)
Closes in 11 days (Tuesday 3 March 2026)
Posted on 19 February 2026
Contents
Summary
RARE Productions is a Youth Musical Theatre Company based in Caxton, Cambridgeshire. We currently operate youth groups in 42 areas across the UK, producing 68 shows and one west end variety show each year. We are looking for an admin apprentice to contribute to the smooth running of our admin department.
- Wage
-
£16,640 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 09.00 - 17.00.
40 hours a week
- Start date
-
Tuesday 31 March 2026
- Duration
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1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
We are looking for an admin apprentice to contribute to the smooth running of our admin department and to learn and develop some skills along the way. Key jobs will be phone answering and liaising with our customers, answering any questions they might have about scheduling, our auditions and our shows. The role will also include assisting with business mailouts, updating customer information, completing phone ring arounds and formatting spreadsheets amongst other administrative jobs as and when required.
- Provide adminis.trative support to the team, including preparing documents, reports, and presentations.
- Manage correspondence by handling emails, phone calls, and written communications professionally and promptly.
- Maintain accurate records, ensuring company information is up to date and well organised.
- Schedule meetings and appointments, including arranging meeting rooms, preparing agendas, and taking minutes when required.
- Assist with data entry and basic financial administration
- Support customer service activities, responding to enquiries and directing queries to the appropriate departments.
- Ensure compliance with company policies and procedures, including data protection and confidentiality standards
Where you'll work
GRANSDEN ROAD
CAXTON
CAMBRIDGE
CAMBRIDGESHIRE
CB23 3PL
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3 Standard
Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.
Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training. Your training will include:
- Information Technology
- Record Document Production
- Stakeholders and Stakeholder Management
- Policies
- Business Fundamentals
- Planning and Organisation
- Relevant Regulation
- Processes
- Effective Project Management
- Managing Performance
For a full overview of the business administrator standard please click on the following link:
https://creativealliance.org.uk/apprenticeships/business-administrator-level-3/
Requirements
Essential qualifications
GCSE in:
- English (grade C/4)
- Maths (grade A/4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
- Team working
About this employer
RARE Productions is a Youth Musical Theatre Company based in Caxton, Cambridgeshire. Whilst all of our admin is run through our head office we currently operate youth groups in 42 areas across the UK, producing 68 shows and one west end variety show each year. Our shows offer children and young people between the ages of 8-21 years old a chance to perform in a full scale musical theatre production on a professional stage with full set, lighting and costume. RARE Productions also runs two other companies and all the relevant admin that brings in – RARE Pantomimes and Outside the Box Productions (a touring schools pantomime).
After this apprenticeship
- The opportunity to learn computer literacy skills and customer liaison that can be transferred to other job roles.
- The chance to familiarise yourself with working in an office environment and within a friendly and supportive team.
- A chance to further develop your career
Ask a question
The contact for this apprenticeship is:
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
The reference code for this apprenticeship is VAC2000016709.
Apply now
Closes in 11 days (Tuesday 3 March 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.