Business Administration Apprentice

GIBSON CONSULTANCY LIMITED

COVENTRY (CV6 5PY)

Closes in 26 days (Tuesday 17 March 2026 at 11:59pm)

Posted on 17 February 2026

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Summary

We are seeking a dedicated and organised Trainee Project Administrator to join our growing team in Coventry. In this role, you will be the right-hand support for our management team and engineers, ensuring projects run smoothly and efficiently. 

Wage

£15,704 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
• Full time 40 Hours a week (including lunch) Days and shifts TBC.

40 hours a week

Start date

Wednesday 18 March 2026

Duration

1 year 2 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Manage project documentation, including creating and maintaining accurate records.
  • Schedule and coordinate meetings, ensuring timely and effective communication.
  • Support the project budget by tracking expenses and reconciling financial data.
  • Maintain project schedules/ monitor progress and identify potential roadblocks & work with teams/management to ensure jobs run smoothly.
  • Liaise with internal teams to facilitate project delivery.
  • Assist with project reporting. 
     

Where you'll work

UNIT B4 STAG IND ESTATE
ENDEMERE ROAD
COVENTRY
CV6 5PY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Weekly attendance to Business Administration classes at Coventry & Warwickshire Chamber Training's Training Academy.
 

Requirements

Desirable qualifications

GCSE in:

  • English (grade 4+)
  • Mathematics (grade 4+)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Logical
  • Team working
  • Initiative
  • Non judgemental
  • Patience

About this employer

After many years of working with other businesses that used their own model of delivering work. Three engineers formed GC together to “build a better” and more professional business within the commercial maintenance marketplace.

Our plan is to grow the business and self-deliver more work for our existing client base and open new opportunities to provide our services to new clients.

Company benefits

  • Competitive salary and benefits package
  • Opportunity to work on exciting projects in a dynamic environment.
  • Support for professional development and career progression. 

After this apprenticeship

Completion of the Apprenticeship could lead to a permanent position within the business.

Ask a question

The contact for this apprenticeship is:

COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED

The reference code for this apprenticeship is VAC2000016263.

Apply now

Closes in 26 days (Tuesday 17 March 2026 at 11:59pm)