Business Administration Apprentice

City of London Corporation

LONDON (EC2P 2EJ)

Closes in 5 days (Tuesday 24 February 2026)

Posted on 16 February 2026

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Summary

The Governance and Member Services Team is recruiting a Business Administration Apprentice to join our team. We provide support to fellow officers and elected officials on the administration of the City Corporation’s vast array decision-making functions. 

• Wage:

  £27,550 a year

  Check minimum wage rates (opens in new tab)

  City of London Corporation staff can take advantage of the pension scheme. They also receive discounts and special offers for a wide range of products and services

• Training course: Business administrator (level 3)
• Hours: Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs. Exact shifts TBC.

  35 hours a week

• Start date:

  Monday 20 April 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Purpose of Post:

• Support the Governance and Member Services Team in the Deputy Chief Executive and Town Clerk’s Department, Guildhall
• Carry out high-standard administrative, clerical, and IT support tasks to facilitate the Corporation’s daily decision-making activities
• Provide general support, including arranging meetings, assisting with large-scale events, conducting research, filing, attending meetings, and minute taking as needed

Main Duties & Responsibilities:

• Arrange meetings for Committees and Sub Committees, including agenda planning and technical support for virtual meetings, and organise refreshments/room bookings for in-person sessions
• Book, set up, and return IT and presentation equipment for meetings as required
• Liaise with the Remembrancer’s Department for room bookings and IT Department for technical arrangements for virtual public meetings
• Support delivery of live streaming facilities for virtual public meetings
• Assist with collation, printing, and despatch of reports, minutes, and agendas in line with performance targets and Access to Information requirements
• Ensure proper filing and archiving of documentation in line with defined systems, and contribute to system reviews as needed
• Liaise with the London Metropolitan Archive for document retrieval when required
• Provide additional meeting support, including minute taking, greeting guests, and circulating papers at Committees and Sub Committees
• Ensure Committee membership, meeting dates, and Member details on the Corporation’s website and Intranet are accurate; update correspondence and Committee Guidance notes
• Develop effective working relationships with Chairmen, elected Members, and officers throughout the Corporation
• Provide administrative support for Members’ Support activities, including Member training, development programmes, and basic research at the request of colleagues or Members
• Follow the City of London’s Occupational Health and Safety Policy, ensuring personal and others’ safety during duties
• Promote equality of opportunity in line with the City of London’s Equal Opportunity Policy
• Undertake any other reasonable duties relevant to the grade as requested
• Ensure accurate recording of Committee, Sub Committee, and working party decisions; archive documentation appropriately
• Lead on organising and maintaining online filing/database systems for efficient information access
• Maintain and review administrative systems and procedures, suggesting improvements or new processes as required
• Act as the main administrative contact for the Governance and Member Services team
• Support the team in various matters, including contributing to projects such as governance reviews and research on the Corporation’s outside bodies
• Assist the Governance Services Manager with producing and publishing the annual Pocket Book and Committee Handbooks, ensuring accuracy and correct Committee membership and titles
• Coordinate updates to the Governance and Member Services team’s website content, collating materials and ensuring they are suitable for publication. Update the contact database and maintain stakeholder and mail-out lists accurately
• Demonstrate experience in administrative tasks, including managing filing/record systems and maintaining precise records

Where you'll work

City of London
Guildhall
Gresham Street
LONDON
EC2P 2EJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

COMMON COUNCIL OF THE CITY OF LONDON

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies. 

More training information

• The apprenticeship training will be delivered by the City of London corporation in house training provider Common Council of the City of London
• The apprenticeship training will be delivered via face-to-face training session at the Guildhall London EC2V 7HH on a fortnightly basis

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Administrative skills
• Number skills
• Logical
• Team working
• Creative
• Patience

About this employer

The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

https://www.cityoflondon.gov.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. 

Ask a question

The contact for this apprenticeship is:

COMMON COUNCIL OF THE CITY OF LONDON

The reference code for this apprenticeship is VAC2000015687.

Apply now

Closes in 5 days (Tuesday 24 February 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.