Business Administrator Apprentice (Finance)

BRAMPTON MANOR ACADEMY

LONDON (E6 3SQ)

Closes in 8 days (Friday 20 February 2026 at 11:59pm)

Posted on 9 February 2026

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Summary

To be responsible for the day-to-day processing of all financial transactions using the financial systems (PSF) and processes of the Trust and to support the Finance Team in its operations. You will be working with an experienced team at Brampton Manor Academy.

• Wage:

  £28,479 a year

  Check minimum wage rates (opens in new tab)

  This role is term-time only.

• Training course: Business administrator (level 3)
• Hours: Monday to Friday 8.00am to 3.40pm

  35 hours a week

• Start date:

  Sunday 1 March 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

We want you to draw on your own experiences and knowledge when answering these questions. Please do not rely on AI tools to generate an answer for you; just be yourself.

The Finance Assistant will be responsible for:

Purchases:

• To be responsible for the setting up of approved new suppliers for the Trust into the finance system and to maintain a paper file for audit purposes
• To maintain an efficient system of accurately receiving and recording orders and deliveries
• To ensure purchase invoices received are appropriately processed and saved into the finance system for authorisation
• To deal with account queries arising on orders and invoices issued or raised
• To chase orders placed but not yet received for budget holders
• To assist the Finance Manager and Financial Controller as directed and to maintain a system of filing for all purchases requiring quotes for audit purposes

Cash and Banking:

• To have overall responsibility for the receipt, counting, safekeeping and banking of all monies received by Brampton Manor Academy and to liaise with the Finance Manager
• To process petty cash and expenses for Brampton Manor Academy
• To manage a system of collecting cash in relation to farm income
• To manage a system of collecting monies in relation to school trips
• To actively promote the ParentPay system as directed by the Finance Manager

Safeguarding Responsibilities:

• Promote and safeguard the safety and welfare of children and young people
• Support the development of collaborative approaches to learning within the school and beyond
• Support the induction of staff new to the school
• To ensure that staff appraisal is carried out effectively by quality assuring the process

Other:

• To process monthly journals for the Trust
• To keep appropriate finance documentation under a central filing system to audit standard
• To provide general administrative support as required

General duties and responsibilities:

• Notwithstanding the detail in this job description, the post holder will undertake such work as may be determined by the Chief Financial Officer and/or Board of Directors from time to time, up to or at a level consistent with the Main Responsibilities of the job
• To cover for absent colleagues, as appropriately required
• To participate and attend meetings and training as appropriate including INSET days
• To take an active role in own professional development in line with performance management objectives
• To ensure confidentiality is maintained at all times
• To work in accordance with all Academy procedures and policies, to adhere to the Trust’s professional code of conduct for staff and quality standards for all staff including smart dress code
• To actively promote the achievement of a smoke free Trust
• To actively support Trust Initiatives

Where you'll work

ROMAN ROAD
EAST HAM
LONDON
E6 3SQ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

NEWHAM COLLEGE OF FURTHER EDUCATION

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This apprenticeship is delivered as a day release, you will be required to attend college once a week. 

• Level 3 Business Administrator Standard
• Behaviour, Skills and Knowledge

Requirements

Essential qualifications

GCSE in:

• English (grade 4 / C or above)
• English (grade 4 / C or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative
• Non judgemental
• Patience

Other requirements

The ideal candidate will hold A-Levels. 

About this employer

Brampton Manor Academy is a large, mixed, secondary school and sixth form in East Ham, London.

https://www.bramptonmanor.org/ (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

• There is an opportunity to successfuly secure a permanent position after completing the apprenticeship

Ask a question

The contact for this apprenticeship is:

NEWHAM COLLEGE OF FURTHER EDUCATION

The reference code for this apprenticeship is VAC2000014122.

Apply now

Closes in 8 days (Friday 20 February 2026 at 11:59pm)