Payroll Administrator Apprentice

PRISM UK MEDICAL LIMITED

Wakefield (WF4 4TD)

Closes in 14 days (Monday 9 February 2026 at 11:59pm)

Posted on 21 January 2026

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Summary

Exciticing opportunity to learn all aspects of payroll within a hands on group setting.

Wage

£14,722.50 to £23,809.50, depending on your age

National Minimum Wage

Check minimum wage rates (opens in new tab)

Annual Payrise based on Appraisal

Training course
Payroll administrator (level 3)
Hours
Monday- Friday 8.00am to 4.00pm

37 hours 30 minutes a week

Start date

Monday 23 February 2026

Duration

1 year 8 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Role Description

  • Assisting Payroll Manager with administration of payroll for a number of Sites
  • Monthly payroll process
  • Dealing with queries
  • Learning Reports
  • Company Expenses
  • Assisting the Accounts team with Invoices/Statements and processing

Essential Duties

  • Collating information to input on a spreadsheet ready to go to external Payroll provider
  • Answering Queries on payroll related queries
  • Updating and Maintenance holiday reports
  • Keeping clear documents for Company Expenses
  • Inputting Invoice into the company System and reconciliation OF Supplier statements
  • Assisting in accounts when not doing payroll

Where you'll work

Grange Moor
Wakefield
WF4 4TD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MBKB LTD

Training course

Payroll administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • gather, analyse and process payroll data and information
  • resolve different types of queries that may be presented from payroll customers such as employees, clients, management, explaining and documenting responses
  • deal with complaints, following processes and escalating complex situations
  • meet client or customer needs in line with service level agreements
  • provide customer service using agreed systems and processes, taking ownership for work applying agreed processes for checking
  • adhere to deadlines and process schedules both internal and statutory, mitigating the impact on the business, employees and clients of deadlines not being met by reprioritising tasks when dealing with conflicting or changing demands
  • select appropriate media for communication etc recognising the advantages and risks related to each method
  • escalate concerns relating to deadlines in a timely manner, suggesting solutions
  • use the appropriate communication media for each stakeholder for each situation. Examples may include ‘phone, face-to-face, email and letters, communicating and engaging professionally, accurately and appropriately, respecting the principles of data protection and confidentiality
  • Build and maintain trust and sound relationships with stakeholders to deliver quality payroll services
  • develop and maintain strong working relationships with team colleagues, supporting and collaborating to achieve results, seeking advice when appropriate within parameters of the role
  • use computerised payroll software and spreadsheet packages such as MS Excel
  • use systems and processes to support the payroll function. Examples may include the provision of accounting information and the Real Time Information submissions to His Majesty's Revenue and Customs (HMRC)
  • gather, analyse and process payroll data and information
  • resolve different types of queries that may be presented from payroll customers such as employees, clients, management, explaining and documenting responses
  • deal with complaints, following processes and escalating complex situations
  • meet client or customer needs in line with service level agreements
  • provide customer service using agreed systems and processes, taking ownership for work applying agreed processes for checking
  • adhere to deadlines and process schedules both internal and statutory, mitigating the impact on the business, employees and clients of deadlines not being met by reprioritising tasks when dealing with conflicting or changing demands
  • select appropriate media for communication etc recognising the advantages and risks related to each method
  • escalate concerns relating to deadlines in a timely manner, suggesting solutions
  • use the appropriate communication media for each stakeholder for each situation. Examples may include ‘phone, face-to-face, email and letters, communicating and engaging professionally, accurately and appropriately, respecting the principles of data protection and confidentiality
  • Build and maintain trust and sound relationships with stakeholders to deliver quality payroll services
  • develop and maintain strong working relationships with team colleagues, supporting and collaborating to achieve results, seeking advice when appropriate within parameters of the role
  • use computerised payroll software and spreadsheet packages such as MS Excel
  • use systems and processes to support the payroll function. Examples may include the provision of accounting information and the Real Time Information submissions to His Majesty's Revenue and Customs (HMRC)

Training schedule

A 100% tailored training and assessment program will be delivered to support you throughout your Apprenticeship, (21 months including endpoint assessment) topics covered include:

  • Business and Customer Awareness
  • Payroll Core
  • Pensions
  • Technical Payroll
  • Regulations and Compliance
  • Systems and Processes
  • Planning and Prioritization
  • Analysis skills
  • Using Systems and Processes
  • Producing Quality and Accurate Information and Reports

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4/C and above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative
  • Non judgemental
  • Patience

Other requirements

Personal Characteristics (Attitude)

·Accurate data entry skills with keen eye for detail

·Excellent communication skills both written and verbal

·Methodical approach to workload and ability to follow instructions

·Ability to multi-task and stay calm under pressure

·Team player who can work autonomously

·Competent in Microsoft Office Applications (specifically Excel)

·Flexible approach to work and working hours

About this employer

Prism Healthcare Group are a highly reputable healthcare company employing circa 750 colleagues, across various locations within the UK and Europe. We work with a variety of mobility equipment, including patient moving, handling, and bathing devices, committing to the ongoing safety and wellbeing of the people who use our equipment. Through our family of brands, we are best positioned to share our experience and expertise with every client and customer.

http://www.prismhealthcare.co.uk/ (opens in new tab)

After this apprenticeship

  • Payroll Administrator,Long Term Payroll Manager

Ask a question

The contact for this apprenticeship is:

MBKB LTD

The reference code for this apprenticeship is VAC2000009959.

Apply now

Closes in 14 days (Monday 9 February 2026 at 11:59pm)