Project Administrator Apprenticeship

KIRBYS CONSTRUCTION LTD

Ashford (TN24 8FN)

Closes in 26 days (Friday 20 February 2026 at 11:59pm)

Posted on 23 January 2026

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Summary

This Business Administrator Level 3 apprenticeship offers hands-on experience supporting construction projects while developing key admin and business skills. You’ll work with project teams, clients and suppliers, gaining real responsibility and career progression in a growing company.

Wage

£15,704 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Paid at least the apprenticeship minimum wage, with on-the-job training, mentoring, and potential progression on successful completion of the apprenticeship.

Training course
Business administrator (level 3)
Hours
Monday to Friday, 8:00am to 4:30pm. This role is offered on a part-time basis, working 3 to 5 days per week.

40 hours a week

Start date

Friday 20 March 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Provide administrative support to the Managing Director, Project Manager, and site teams
  • Manage personal, accounts, and information inboxes
  • Communicate with clients, subcontractors, suppliers, and consultants
  • Update project trackers, plans of work, and reports
  • Prepare and file project documentation and health & safety paperwork
  • Raise purchase orders, process invoices, and assist with payroll tasks
  • Use business software including Microsoft Office, Xero, and project systems
  • Arrange travel and accommodation for colleagues
  • Maintain accurate electronic filing and records

Where you'll work

Unit 5, Creative Enterprise Quarter
Javelin Way
Ashford
TN24 8FN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

QDOS TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Training will take place primarily in the workplace, with off-the-job training delivered by the apprenticeship training provider. This will typically be completed through regular online learning sessions and workplace assignments, with training taking place on a weekly basis as part of the apprentice’s contracted hours.

More training information

  • The apprentice will be enroled on the Business Administrator Level 3 apprenticeship and supported by a recognised training provider.
  • Training will be delivered through a combination of remote learning sessions, workplace-based tasks, and regular reviews with a dedicated assessor.
  • The programme includes ongoing support, progress reviews, and preparation for the end-point assessment.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4 or Equivalent)
  • Mathematics (grade 4 or Equivalent)

Desirable qualifications

GCSE in:

  • Previous experience or study in administration (grade 4 or Equivalent)
  • Previous experience or study in business (grade 4 or Equivalent)
  • Previous experience or study in IT (grade 4 or Equivalent)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Team working
  • Initiative

Other requirements

Applicants must be reliable, punctual, and able to work as part of a small team. The role may involve occasional communication with site teams and subcontractors, so flexibility and a professional approach are required. A basic understanding of confidentiality and data protection is essential.

About this employer

Kirbys Construction Ltd is a reputable commercial construction company based in Ashford, Kent, dedicated to delivering high-quality building projects across education, healthcare, and commercial sectors. The business combines traditional craftsmanship with modern working practices to deliver projects on time, on budget, and to a high standard, with a strong focus on clear communication and client satisfaction. Kirbys Construction works closely with clients and stakeholders to transform spaces through new builds, refurbishments, and fit-outs tailored to individual project needs.

https://www.kirbysconstruction.co.uk/ (opens in new tab)

After this apprenticeship

On successful completion of the Business Administrator Level 3 apprenticeship, the apprentice may progress into a permanent Project Administrator or Business Administrator role. There may also be opportunities to take on increased responsibility, support larger projects, or progress onto higher-level apprenticeships or further professional development within the company.

Ask a question

The contact for this apprenticeship is:

QDOS TRAINING LIMITED

The reference code for this apprenticeship is VAC2000009857.

Apply now

Closes in 26 days (Friday 20 February 2026 at 11:59pm)