Business Administration Apprenticeship - Upper Shirley High School

HAMWIC EDUCATION TRUST

Southampton (SO15 7QU)

Closes in 11 days (Thursday 5 February 2026 at 11:59pm)

Posted on 20 January 2026

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Contents

Summary

At Upper Shirley High School an exciting opportunity has arisen for a highly motivated and efficient Business Administration Apprentice to join our busy school office.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

National Apprenticeship wage increases to £8.00 from April 26

Wage rises to National Minimum Wage if over 19 years old.

Training course
Business administrator (level 3)
Hours
Monday to Friday - term time only 37 hours per week total Daily hours to be confirmed

37 hours a week

Start date

Monday 9 February 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • To complete reception duties and provide a professional and positive welcome to all visitors, students and staff
  • To answer the telephone and deal with routine enquiries
  • Designing and maintaining visually engaging displays throughout the school to create an inspiring environment
  • Providing support with examination processes, including invigilation duties as required
  • Assisting in the creation and management of social media content to effectively showcase school activities and achievements
  • To assist the HR Officer and Office Manager in the recruitment process by coordinating and scheduling interviews, providing support to candidates throughout their recruitment day and ensuring all necessary HR documents are collected and followed up on in a timely manner
  • To support the HR Officer in various administrative tasks including the processing of new starters and leavers, managing sensitive and confidential information, filing, scanning and archiving documents to ensure that all records are organised and easily accessible for future references
  • To undertake typing/word-processing of simple documents and to collate and distribute them as appropriate
  • To undertake basic clerical duties, under the guidance of the Office Manager and other admin staff, including record keeping, photocopying, filing and dealing with incoming and outgoing mail
  • To collect money and record payments for school meals, trips and events
  • To stock take, tidy and maintain office equipment
  • To provide clerical support to the teaching staff, including bulk photocopying and basic preparation of materials
  • To provide welfare support to the pupils of the school, undertaking first-aid duties
  • To carry out any other administrative, or clerical work, within the responsibility level of the post, as directed by the Office Manager or Business Manager

SUPPORTING THE SCHOOL:

At an appropriate level, according to the job role, grade and training received, all employees in the school are expected to:

  • Support the aims, values, mission and ethos of the school and participate in a team approach to all aspects of school life
  • Attend and contribute to staff meetings and INSET days as required, and identify areas of personal practice and experience to develop
  • Take appropriate responsibility for safeguarding and children’s welfare and be aware of confidential issues linked to home/child/teacher/school and keep confidences appropriately
  • Be aware of health and safety issues and act in accordance with the school’s Health and Safety Policy

OTHER DUTIES:

The postholder may be expected to carry out duties other than those given in the job description where the level of responsibility is similar and he/she has appropriate qualifications or receives appropriate training to carry out these duties

The postholder must:

  • Ensure that trust policies and procedures are implemented and followed
  • Work as appropriate with the Trust Central Services team in matters relating to finance, HR, IT and Health and Safety

Where you'll work

Upper Shirley High
Bellemoor Road
Southampton
SO15 7QU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LET ME PLAY LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Business Administration level 3 standard 
  • 20% off the job training 
  • Tutor support via online platform

Requirements

Desirable qualifications

GCSE in:

Maths and English (grade A*-C (4-9))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Initiative

Other requirements

Passing a Disclosure and Barring Service (DBS) check.

About this employer

USH is a heavily oversubscribed community school with just over 1050 students and 140 staff. We are incredibly
proud of our family ethos and our success in delivering values-led education. We are known for our excellent career
progression routes and we attract professionals who are willing to contribute to our sustained success. USH is a
Leading-Edge School, consistently ranked high in Hampshire schools for overall achievement. The school was
delighted to be awarded SSAT accreditation for Transforming in Principled Curriculum Design in 2023

http://uppershirleyhigh.org/ (opens in new tab)

After this apprenticeship

  • Permanent role considered on completion of the apprenticeship 
  • Level 4 School Business Professional apprenticeship available

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

The reference code for this apprenticeship is VAC2000009762.

Apply now

Closes in 11 days (Thursday 5 February 2026 at 11:59pm)