School Admin Assistant Apprentice
EDUCATE TOGETHER ACADEMY TRUST LTD
Swindon (SN25 2SJ)
Closes in 28 days (Friday 6 March 2026)
Posted on 4 February 2026
Contents
Summary
Abbey Farm Educate Together Primary opened in 2022 with a reception class and pre-school class. Our school now has approximately 185 children up to Year 3 and is continuing to grow. We are now looking for an admin assistant apprentice to join our office team as the school continues to grow.
- Wage
-
£19,465 a year
Check minimum wage rates (opens in new tab)
Actual salary is £19,465 based on working term-time only.
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 8.30am to 3.30pm.
Term time only plus one week in summer holidays.
32 hours 30 minutes a week
- Start date
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Tuesday 1 September 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Carrying out administrative duties as directed i.e. photocopying, filing
- Daily contact face to face / by email / by telephone with colleagues and visitors to the office /school including contact with pupils and parents
- Ordering materials and raising purchase requisitions
- Monitoring the school's email inbox
- Signing in visitors and completing necessary checks
- Assist with adminstering the schools' wraparound care provision, trips, clubs and meals.
- Operating relevant IT equipment and software (E.g. Microsoft applications, Arbor)
- Being aware of and comply with policies and procedures relating to child protection, equality, diversity and inclusion, health and safety and security, reporting all concerns to an appropriate person
Where you'll work
Abbey Farm Educate Together Primary
Diamond Crescent
Swindon
SN25 2SJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
NEW COLLEGE SWINDON
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Level 3 Business Administrator
- 1 day off the job training time to complete training
Requirements
Essential qualifications
GCSE in:
- English (grade 4 or above)
- Maths (grade 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Team working
- Initiative
- Patience
Other requirements
- Two references and an enhanced DBS check will need to be submitted
About this employer
Educate Together Academy Trust is a multi-academy trust with 5 primary schools in the south-west. The role is based at the Abbey Farm Educate Together Primary based in Swindon.
After this apprenticeship
- A permanent full time position is available for the right person following successful completion of the apprenticeship
Ask a question
The contact for this apprenticeship is:
NEW COLLEGE SWINDON
The reference code for this apprenticeship is VAC2000009701.
Apply now
Closes in 28 days (Friday 6 March 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.