Business Administration Apprentice at Invicta Grammar School
Invicta Grammar School
Kent (ME14 5DS)
Closes in 24 days (Tuesday 10 February 2026 at 11:59pm)
Posted on 16 January 2026
Contents
Summary
- Admissions process, transition from primary to secondary phase
- Administration for the school & support with trip organisation
- Reception, welcoming visitors, dealing with queries and emails
- Event hospitality
- Reprographics & producing quality materials
- Wage
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£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
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37 hours per week, 52 weeks per year. Monday – Thursday 8.00am – 4.00pm; Friday 8.00am – 3.30pm. A 30-minute unpaid lunch is taken every day.
37 hours a week
- Start date
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Monday 23 February 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will play a key role working alongside the Office Manager and the Senior Admissions and Administration Officer.
You will offer support to a varied number of areas around the school to develop your Business Administration knowledge.
You will work alongside the Admissions team, supporting not only admin tasks, but also working with pupils in key stage 2 with their journey into secondary education. This will take the form of workshops, transition events and work with primary schools.
You will also work with the reception team, dealing with telephone calls to the school and welcoming visitors.
We have a very large and high-tech reprographics room, and you will gain experience working with the equipment and producing high-quality resources for the school.
Working with the Senior Admissions and Administration Officer, you will assist in sending correspondence, organising trips and general administration.
Your day-to-day tasks may include:
- Supporting reception by helping to receive visitors, answering the telephone, and dealing with student and staff queries.
- Booking meeting rooms.
- Arranging stationery and medical orders.
- Preparing and distributing emails and letters.
- Assisting with the development of school literature.
- Working alongside the admissions team, assisting with both the normal rounds of admissions and in-year admissions.
- Assisting with the programme of events around transitioning from primary to secondary school – this will involve the organisation of transition events and workshops.
- Supporting the many events that are held in school over the year – this could be support with parent consultation evenings, Awards evening, or at the school production, for example.
- Assisting with hospitality arrangements.
Where you'll work
Invicta Grammar School
Huntsman Lane
Maidstone
Kent
ME14 5DS
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
PROFILE DEVELOPMENT AND TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Level 3 Business Administrator Apprenticeship Standard
- Preparation for End Point assessment
- Work-based and tutor-supported online training delivery
- Level 2 Functional Skills in English and maths if required
- https://skillsengland.education.gov.uk/apprenticeship-standards/st0070-v1-0
Requirements
Desirable qualifications
GCSE in:
- English (grade A* to C or 9 to 4)
- Maths (grade A* to C or 9 to 4)
Other in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Assess confrontation
- Capacity to remain calm
- Cope with the unexpected
- Excellent attendance record
- Excellent time keeping
- Good secretarial skills
- Good word processing skills
- Knowledge of Word for Windows
- Knowledge of Excel
- Good interpersonal skills
- Diffuse confrontation
Other requirements
Apprentices may be asked to support with evening events during term time. However, these would be through negotiation.
The successful applicant will be required to undertake a full DBS check, undertaken by the school, and will be unable to start until this has been completed.
About this employer
At Invicta Grammar we seek to develop the skills, talents, and interests of all our students as individuals. We have high expectations and high aspirations for all, and our vision is one of academic excellence in a supportive and caring environment. Our results are outstanding and ensure we are the best school in Maidstone. The opportunities and care we provide, are equally outstanding.
After this apprenticeship
For the right candidate, there are good prospects with opportunities in administration within Invicta Grammar School or across the VIAT Trust.
Ask a question
The contact for this apprenticeship is:
PROFILE DEVELOPMENT AND TRAINING LIMITED
The reference code for this apprenticeship is VAC2000009155.
Apply now
Closes in 24 days (Tuesday 10 February 2026 at 11:59pm)