Business Administration Apprenticeship - Cubitt Town Primary School

Cubitt Town Primary School

London (E14 3NE)

Closes in 31 days (Sunday 15 February 2026 at 11:59pm)

Posted on 14 January 2026

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Summary

You’ll support staff with record-keeping, communications, and general office duties while developing key skills in organisation, administration, and teamwork. This role offers hands-on learning alongside formal training, providing a solid foundation in business administration.

Wage

£13,741 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

£7.55 per hour. Please note this will increase to £8 per hour in April 2026 (https://www.gov.uk/national-minimum-wage-rates)

Training course
Business administrator (level 3)
Hours
Monday to Friday 9am-5pm with 1 hour break for lunch at 12.30-1.30pm, with Thursday being an off-the-job-training day.

35 hours a week

Start date

Monday 2 March 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The Apprentice School Administrator provides essential administrative and operational support to ensure the smooth day-to-day running of Cubitt Town Primary School. Working closely with the School Business Manager, the role involves front-of-house reception duties, managing enquiries from parents, staff and visitors, and supporting whole-school administration. The post has a strong focus on attendance monitoring using Arbor, including maintaining accurate registers, following up absences, producing reports and working with families and external agencies to improve attendance. The role also supports school finance processes, including ordering, invoicing, stock control and record keeping using SAGE, as well as assisting with pupil premium administration.

  • Undertake reception duties as required
  • Direct telephone calls and take messages for forwarding
  • Handle frontline enquiries from staff, parents, children, and visitors, either by telephone or in person, responding sensitively and providing refreshments when requested
  • Provide general assistance with word processing, displays, photocopying, and forwarding post and documentation to parents, staff, governors, and other agencies 
  • Act as a Fire Marshal and attend any required training to perform duties effectively
  • Undertake any reasonable request from the SBM relevant to the role, including cover duties to support the office team during absences
  • Use Arbor to track attendance and generate reports as needed
  • Ensure all registers on Arbor are up to date after each session and prepare evacuation registers, including reports from the entry sign
  • Monitor attendance data and identify families where attendance is a concern
  • Make first-day absence calls
  • Monitor registers for patterns of absence
  • Record reasons for absence following phone calls or letters
  • Liaise with AWA as required
  • Provide monthly class attendance returns
  • Print certificates for children with 100% attendance
  • Maintain and produce PA and overall attendance returns
  • Accompany SLT on home visits when required
  • Take responsibility for filing, invoicing, payments, and deliveries
  • Set up and manage systems for organising hard copies of financial documents, excluding payroll
  • Monitor stock and stationery levels
  • Create orders on SAGE and carry out necessary follow-up
  • Follow procedures for checking and signing financial documents

 

Where you'll work

Manchester Rd
London
London
E14 3NE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LET ME PLAY LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Apprenticeship Details - 18 months expected duration to complete, working towards your Level 3 Business Administration Qualification. (All learning is delivered online/ remote)
  • Training Provider: LMP Education (rated 1st best UK training provider)

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Logical
  • Team working
  • Initiative

About this employer

At Cubitt Town Primary School we work together to create a school where everyone feels included, supported and able to flourish. Our building and resources belong to us all, and we treat our surroundings and each other with care, respect and empathy.

https://www.ctpschool.org/ (opens in new tab)

After this apprenticeship

Possible full-time employment upon completion of the apprenticeship. 

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

The reference code for this apprenticeship is VAC2000008488.

Apply now

Closes in 31 days (Sunday 15 February 2026 at 11:59pm)