Project Administration Apprentice

WARBURTON BUILDING SERVICES LIMITED

Oxford (OX2 9NS)

Closes in 19 days (Friday 30 January 2026 at 11:59pm)

Posted on 9 January 2026

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Summary

We are opening an exciting opportunity to join a dynamic and a professional team in a varied role with the opportunity for progression.

This role focusses on assisting the contract managers with a range of tasks; no two days will be the same.

Immediate start is possible.

Wage

£15,750 a year

Check minimum wage rates (opens in new tab)

  • Salary in line with minimum wage until qualified, then rising with experience and skills.

Training course
Business administrator (level 3)
Hours
Monday to Friday 9am to 5pm. (Although we do regularly finish at 4pm on Fridays).

40 hours a week

Start date

Sunday 1 March 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Manage incoming and outgoing emails to ensure smooth communication
  • Process and coordinate orders efficiently
  • Follow up with suppliers to maintain timelines and resolve queries
  • Build strong relationships through regular client liaison
  • Prepare and organise invoices for timely distribution
  • Collaborate with on‑site teams to support day‑to‑day operations

Where you'll work

Chandler House
Cumnor Road, Farmoor
Oxford
OX2 9NS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ABINGDON AND WITNEY COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Duration:

15-months practical training period, plus 3-months for End Point Assessment.

Delivery model:

  • Work-based training with your employer
  • 10 days Business Professionals training at college
  • Approximately 12 on-site assessment visits per year
  • Level 2 Functional Skills in maths and English (7 days at college for each, if required)
  • Off the job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

Level 3 Business Administrator apprenticeship standard

End Point Assessment:

  • Knowledge test
  • Portfolio based interview
  • Project/improvement presentation

Requirements

Essential qualifications

GCSE in:

English and Maths (grade Grade A*-C/9-4 (or equivalent))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Adaptable
  • Self‑motivated learner

Other requirements

You will need to pass an Enhanced Disclosure and Barring Service (DBS) check. Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will be required to complete a series of initial assessments, essential eligibility checks and a phone interview to find out more about the apprenticeship process and training. As a new apprenticeship applicant, you will only have to undergo this process once. If you would like to talk to us about the assessments, please call us on 01235 216216. By applying for this vacancy, you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible. The National Minimum Wage (NMW) for Apprentices is £7.55 per hour from April 2025. This applies to 16 - 18-year-old apprentices and those aged 19 and over during the first year of their apprenticeship. After this, the National Minimum wage appropriate to their age applies. The wage for apprentices applies to both times spent on the job plus time spent.

About this employer

We specialise in providing mechanical and electrical services to the building industry. Our central location in Southern England gives us easy access to sites all over the country. Our office is situated in a rural-ish location, so candidates will need own transport due to irregular bus service. Please note our office is located on the 1st floor and there is no lift in the building.

https://warburtonbuildingservices.com/ (opens in new tab)

After this apprenticeship

Completing the business administration apprenticeship in this role may be a gateway to potential progression into a procurement role, dependent on skills/preferences.

Ask a question

The contact for this apprenticeship is:

ABINGDON AND WITNEY COLLEGE

The reference code for this apprenticeship is VAC2000007848.

Apply now

Closes in 19 days (Friday 30 January 2026 at 11:59pm)