Business Administrator Apprentice - Timetabling Officer

GLOBAL BANKING SCHOOL LTD

London (E15 2SN)

Closes in 12 days (Sunday 25 January 2026)

Posted on 7 January 2026

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Summary

A fantastic opportunity to join a vibrant and successful company that is undergoing rapid expansion. We are seeking an enthusiastic Timetabling officer apprentice to support the current Timetabling team and daily timetabling operations.

• Wage:

  £18,000 a year

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday 9am - 6pm

  40 hours a week

• Start date:

  Monday 26 January 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• To assist the Timetabling officers with scheduling teaching and general room bookings, administration, and effective organisation
• To help manage office systems to ensure that documents, records, and information can be quickly, effectively, discreetly, and readily produced when required through the maintenance of comprehensive filing systems including spreadsheets and databases
• To help maintain an up-to-date teaching schedule, liaising with key staff as required to ensure timely completion of outstanding tasks
• To collate information and documentation as required
• To help contribute to the drafting of agendas for timetabling training sessions, and reports
• To help provide an administrative service for Senior Timetabling officer as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions
• To maintain full familiarity with the organisation’s administrative and academic structures
• To help organise and facilitate meetings and special events; scheduling and coordinating dates and times, venues, attendance, agendas, and facilities
• To carry out any other duty commensurate with the role as may reasonably be directed by the Senior Timetabling Officer

Where you'll work

4 Cam Road
London
E15 2SN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

METAGEDU APPRENTICESHIPS LTD

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The successful candidate will complete a Business Administration Level 3 Apprenticeship standard: 

• Functional Skills Level 2 in maths - if applicable
• Functional Skills Level 2 in English - if applicable

Requirements

Essential qualifications

GCSE or equivalent in:

• maths (grade 4-9)
• English (grade 4-9)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Administrative skills
• IT skills
• Team working

Other requirements

Starting salary of £18,000.

About this employer

Global Banking School (GBS) is a dynamic and fast growing Higher Education provider with campuses across the UK.  We are a vibrant and diverse family of committed staff bringing life-changing learning to a wider range of communities. Applying evidence-based research and corporate case studies to classroom learning, we provide higher education that has real impact and real world relevance.

After this apprenticeship

Excellent progression available within the company. The successful applicant will undertake more responsibilities as the apprenticeship develops with a strong view to securing permanent employment on completion.

Ask a question

The contact for this apprenticeship is:

METAGEDU APPRENTICESHIPS LTD

The reference code for this apprenticeship is VAC2000007378.

Apply now

Closes in 12 days (Sunday 25 January 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.