Business Administrator Apprentice
AYMING UK LIMITED
London (EC3A 3BP)
Closes in 14 days (Friday 23 January 2026 at 11:59pm)
Posted on 7 January 2026
Contents
Summary
This is a fantastic opportunity for a hardworking, highly organised and personable apprentice to join our team as an R&D Tax Incentives Administrative Coordinator. Our mantra is “Further Together” - We can achieve more if we work together. We will support you to achieve a Level 3 Business admin qualification.
- Wage
-
Competitive
Competitive wage offered
Check minimum wage rates (opens in new tab)
The salary will be discussed at interview depending on experience and age.
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday - 9.00am and 5.30pm - 30 mins lunch
40 hours a week
- Start date
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Wednesday 11 February 2026
- Duration
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1 year 4 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Job Summary:
We are seeking a highly organised and personable Administrative Coordinator to join our team. This role will support our R&D Tax Incentives delivery teams by overseeing the scheduling of client meetings and handling administrative tasks on projects to ensure smooth client experience and effective project delivery. The ideal candidate will be a proactive communicator with excellent administrative skills, IT Skills and Microsoft Office (particularly Excel knowledge) and a client-focused mindset.
We offer; The opportunity to join a multi-talented team. Genuine responsibility with direct client engagement. Extensive career development, progression and training. Career Coaching. International mobility.
Responsibilities and Duties:
Client meeting coordination and administrative support:
- Act as a point of contact for internal teams involved in R&D tax projects.
- Overseeing the scheduling and coordination of client-facing-related meetings, ensuring that all necessary arrangements are effectively managed and in place.
- Prepare and distribute meeting agendas, notes, and follow-up action items as required.
- Maintain accurate records of communications, meetings, and client interactions.
Project Delivery Support:
- Assist administrative duties that facilitate the smooth and efficient delivery of client projects.
- Proactively identify and resolve administrative obstacles that may affect timelines or client experience.
Team & Resource Coordination:
- Monitor team assignments and availability to ensure optimal resource utilisation across projects and alignment with priorities and deadlines.
- Work closely with managers to coordinate and assess resource planning and capacity management.
Process Improvement & Compliance:
- Assist in reviewing current administrative processes to identify opportunities for greater efficiency or compliance improvements.
- Implement process changes in line with feedback or organisational priorities.
- Ensuring that the policies of the company are observed and that good practice is encouraged, particularly in the areas of Health & Safety, Equal Opportunities and Confidentiality.
The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by the organisation, which is relevant to your post within the company, to meet the overall business objectives.
Here, you won’t be just a small cog in a big machine, but an essential part of a supportive team, where your contributions are genuinely valued. We empower our teams to take ownership of their work, deliver exceptional results for clients, and make a genuine impact on the growth of Ayming UK.
Where you'll work
88 Leadenhall Street
London
EC3A 3BP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
C.M.S. VOCATIONAL TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:
- Level 3 Business Administrator Apprenticeship Standard
- You will also develop the skills, knowledge and behaviours required to work within an office environment
- This apprenticeship is delivered in the workplace, and 20% of your working time will be dedicated towards training and learning new skills
- You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
- Assessment is through a variety of methods, including observations in the workplace, witness testimonies, product evidence and professional discussions
- All evidence will be logged to your electronic portfolio
Requirements
Essential qualifications
GCSE in:
A Level in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Team working
- Initiative
- Microsoft Office - esp Excel
Other requirements
We are located in the heart of London with excellent transport links. This position could close early if the right applicant is found, so apply early.
About this employer
About Ayming
Ayming is a global business performance consultancy with 40 years’ experience helping companies unlock value, drive innovation and achieve sustainable growth. We turn complex policy into practical results—supporting clients with R&D tax relief, funding access and performance-enhancing strategies across Innovation, HR and Tax. With a presence in multiple countries and a collaborative, expert-led approach, Ayming is committed to long-term partnerships that deliver real impact for businesses and communities alike.
https://www.ayming.co.uk/ (opens in new tab)
Company benefits
Employee Perks include; 25 Days Holiday with the option to buy an additional five days. A day off for your Birthday. Company Laptop & iPhone. Private Health Cover. Cycle to Work scheme. Discounted Gym membership + more.
After this apprenticeship
- A real opportunity for progression to a permanent position for the right applicant
Ask a question
The contact for this apprenticeship is:
C.M.S. VOCATIONAL TRAINING LIMITED
The reference code for this apprenticeship is VAC2000007068.
Apply now
Closes in 14 days (Friday 23 January 2026 at 11:59pm)