Apprentice Work Placement Coordinator

York College

North Yorkshire (YO23 2BB)

Closes in 26 days (Sunday 11 January 2026)

Posted on 15 December 2025

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Summary

You will work across the Work Placements team, gaining experience in employer engagement and data management systems while working with a wide range of stakeholders including but not limited to students, parents and carers, internal staff and employers.

• Wage:

  £18,584 a year

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, 9.00am - 5.00pm.

  37 hours a week

• Start date:

  Monday 2 February 2026

• Duration:

  1 year 9 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The main purpose of the team is to secure and arrange meaningful, high quality, work placements for students predominantly studying a T Level qualification. A substantial amount of time will be spent working with employers to secure work placements by speaking with them by phone or email and providing them with information, advice and guidance ensuring the placement is suitable. Alongside accurately completing accompanying administration and records.

As an apprentice you will initially start with administration support working in line with processes and procedures, while developing knowledge and understanding of the overall operations of the team.  In time, you will progress into arranging work placements for students within select cohorts for your responsibility, whilst receiving ongoing support.

You will develop your knowledge, skills and understanding of T Levels, and employer engagement. This role will also involve working alongside a range of internal York College team such as Health, Safety and Welfare, Curriculum Teams, Learning Support and Safeguarding where necessary.

Tasks will include:

• Using various ICT applications and software
• Dealing with student enquiries face-to-face
• Contacting employers by email and telephone to discuss all aspects of placements
• Maintain accurate records on college software
• Liaising with a range of teams within college

Where you'll work

Sim Balk Lane
York
North Yorkshire
YO23 2BB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

YORK COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

You will attend York College on a day release basis for your off-the-job training each week

Requirements

Essential qualifications

GCSE in:

• 3 other subjects (grade 4)
• English (grade 4)
• maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Customer care skills
• Administrative skills
• Number skills
• Team working
• Initiative
• Non judgemental

About this employer

York College provides high quality education and training for school leavers and adults, and each year works with approximately 9000 students, of all abilities, including those with special educational needs and disabilities. We deliver outstanding outcomes for learners and in terms of our exam results we are in the top ten percent of Further Education Colleges in the country.

https://www.yorkcollege.ac.uk (opens in new tab)

Company benefits

45 days annual leave (including bank holidays and efficiency closures).

After this apprenticeship

• You may be offered a permanent position at the end of your apprenticeship

Ask a question

The contact for this apprenticeship is:

YORK COLLEGE

The reference code for this apprenticeship is VAC2000005132.

Apply now

Closes in 26 days (Sunday 11 January 2026)

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