Business Administrator Apprenticeship

VIRTUS SECURITY LTD

Orpington (BR5 2QX)

Closes in 28 days (Saturday 10 January 2026 at 11:59pm)

Posted on 11 December 2025

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Summary

Join our dynamic office team as an apprentice, you’ll support the Office Manager with daily administrative tasks, including data entry, invoicing, and managing job reports. Gain hands-on experience, full training, and valuable skills in a friendly environment, perfect for starting your career in business administration. Apply today!

• Wage:

  £13,741 to £22,222.20, depending on your age

  National Minimum Wage

  Check minimum wage rates (opens in new tab)

  £7.55 per hour

• Training course: Business administrator (level 3)
• Hours: Monday to Friday, 9:00 AM – 5:00 PM, with a 1-hour unpaid lunch break. No evening or weekend work. Travel is only to and from the office (International House, Cray Avenue, Orpington, BR5 2QX).

  35 hours a week

• Start date:

  Friday 16 January 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assist the Office Manager with general administrative tasks.
• Upload job reports to client systems (training provided).
• Receipt delivery notes for incoming stock orders.
• Help with invoicing and financial record updates.
• Read job sheets and allocate follow-on work to the correct department or manager.
• Perform general admin duties such as data entry, managing emails, answering phone calls, filing, and document management.

Where you'll work

International House
Cray Avenue
Orpington
BR5 2QX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LONDON SOUTH EAST COLLEGES

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• Training Location: The apprenticeship will primarily take place at the employer’s office (International House, Cray Avenue, Orpington, BR5 2QX).
• Training Provider: London South East Colleges (UKPRN: 10000948).
• Delivery Method: A mix of on-the-job training and off-the-job learning provided by the training provider.
• Frequency: Typically, apprentices spend 20% of their working hours on off-the-job training, which may include online learning, assignments, and occasional visits or workshops at the college.
• Support: Full training will be provided for tasks such as uploading job reports, invoicing, and using client systems.

More training information

Your training will be delivered by London South East Colleges, a leading apprenticeship provider. The course is structured as a blend of on-the-job learning and off-the-job training, ensuring you gain practical experience alongside formal knowledge. Off-the-job training will typically account for 20% of your working hours, which may include online modules, assignments, and occasional workshops at the college. You’ll receive full support from both your employer and the training provider throughout the program.

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Administrative skills
• Number skills
• Gmail, Word and Excel

Other requirements

• Must be able to work in an office environment full-time.

   

• Comfortable using computers and learning new systems.

   

• Reliable travel to the workplace (International House, Cray Avenue, Orpington, BR5 2QX).

   

• May need to pass basic employment checks (e.g., right-to-work verification).

About this employer

Virtus Security Ltd is a trusted provider and maintainer of security and fire systems, delivering reliable solutions to businesses and individuals. Based in Orpington, we pride ourselves on offering high-quality services with a focus on safety, innovation, and customer care. As a small, dedicated team, we value professionalism, attention to detail, and building strong client relationships.

http://www.virtussecurity.co.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

After completing your Level 3 Business Administration apprenticeship, you could progress into roles such as Office Administrator, Team Coordinator, or Executive Assistant. With experience, there are opportunities to move into Office Management, HR support, or other specialist administrative positions within the company or across the industry.

Ask a question

The contact for this apprenticeship is:

LONDON SOUTH EAST COLLEGES

The reference code for this apprenticeship is VAC2000004934.

Apply now

Closes in 28 days (Saturday 10 January 2026 at 11:59pm)

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