Business Administrator Apprentice

GEMINI RAIL SERVICES UK LTD

Buckinghamshire (MK12 5NT)

Closes in 13 days (Wednesday 10 December 2025 at 11:59pm)

Posted on 26 November 2025

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Summary

Gemini Rail Services at Wolverton Works is a leading UK repairer of railway rolling stock, known for flexibility, quality, and value. The company is regionally and nationally recognised for excellence in delivery and high achievement rates in its engineering apprenticeship programmes.

• Wage:

  £14,526 a year

  Check minimum wage rates (opens in new tab)

  Annual Salary

• Training course: Business administrator (level 3)
• Hours: Monday to Friday between 8am and 4pm. Varies day to day.

  37 hours a week

• Start date:

  Monday 5 January 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

We have an exciting opportunity for a Business Administrator Apprentice to be part of the production team at Gemini Rail Services. The role will be employed on a full-time basis. The position will include attendance at a technical college to complete modules to support the apprenticeship program. 

Key Activities / Elements: 

• Maintains personnel data in the central HR Database daily and ensure all data is accurate. 
• Monitors accuracy of local HR master data. 
• Maintains a salary and bonus review file and cooperate with finance to support the bonus calculation process. 
• Coordinates appraisal and target-setting processes and ensures its documentation and reporting. 
• Supports creation and maintains org charts, SRF´s, JD, etc... in SAP, Excel or Word. 
• Analyse training requests, supports the coordination process with the nominees, and keeps training records. 
• Supports HR and Line Managers in recruitment processes, i.e. applications management, candidate communication, etc. 
• Prepare and provides regular HR reporting, to inform involved management. 
• Keeps HR workbook up to date, to have HR processes and workflows accurately documented. Produces general employee correspondence for the HR Manager to review and sign off. 
• Updating and maintaining medical information to ensure accurate data is held. 
• Support with scheduling medical assessments.

Where you'll work

Wolverton Works
Stratford Road
Milton Keynes
Buckinghamshire
MK12 5NT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MILTON KEYNES COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Your learning will take place at the South Central Institute of Technology, which offers benefits such as:

• Quality teaching and support. 
• Project-based learning, co-delivered by employers. 
• State-of-the-art facilities with plenty of tech equipment available.

Requirements

Essential qualifications

“GCSE” in:

• “Maths” (grade 9-4)
• “English” (grade 9-4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Secondary Education
• Vocational Training
• English Proficiency
• Customer Awareness
• Professional Conduct
• Highly Organised
• Complex Environments
• SAP & Office
• Excel Expertise

Other requirements

You will support approximately 250 employees across the site. This will include inside the working areas. You will attend a site induction which covers all health and safety aspects of working inside a Rail Depot. This includes moving vehicles, both road and rail, moving parts and people. You will be expected to wear Personal Protective Equipment. This includes a safety boot, Hi Vis Vest/ Jackets, Bump Cap and Safety glasses when walking around the depot. Gemini Rail Services operates a strict drug & alcohol policy, and all candidates will be subject to a safety critical medical and screening. Random drug & alcohol testing is carried out at site.

About this employer

We combine the experience and expertise of industry-leading companies into one innovative and dynamic team. We are focused on driving technological improvements and delivering high quality solutions that meet the demands of our challenging rail industry. Operating from Wolverton Works, Gemini Rail Services offers unique capabilities, including a range of own-site or depot-based solutions that mean we are able to meet the ever developing needs of our customers.

After this apprenticeship

After gaining valuable experience in their role, the potential to develop is high. This will be covered by your line manager.

Ask a question

The contact for this apprenticeship is:

MILTON KEYNES COLLEGE

The reference code for this apprenticeship is VAC2000002497.

Apply now

Closes in 13 days (Wednesday 10 December 2025 at 11:59pm)

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