Business and Administration Apprenticeship - HCC Events and Sports Team

Kingston upon Hull City Council

Hull (HU1 1PS)

Closes in 20 days (Sunday 14 December 2025 at 11:59pm)

Posted on 24 November 2025

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Summary

This role will provide a full range of vital administration support to the events team including orders and invoicing minutes, administrative support, they will also provide a comprehensive and professional event support service to the Corporate Events Manager, the Cultural Development teams.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course
Business administrator (level 3)
Hours
Monday to Friday, with the option to be part of events on evenings and weekends. Shifts to be confirmed.

37 hours a week

Start date

Monday 26 January 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Takes responsibility for administrative support for the Culture Place and City Centre Team. Including raising and paying of orders, maintaining budget sheets, minute taking, producing financial reporting sheets for management.
  • Maintains up to date databases of suppliers and third party service providers.
  • Liaises with third party suppliers in relation to price and supply of equipment and services required by members of the team.
  • Acts as a focal point and co-ordinator on information and records at individual events, managing timetables, troubleshooting, solving problems that may arise, and liaising between all parties involved in order to ensure that the events run smoothly and deliver agreed outcomes.
  • Liaises with partner agencies and gathers data and prepares reports to assist member of the team to assess their performance against specific event objectives and key performance indicators.
  • Arranges meetings, on behalf of the Corporate Events Manager and Corporate Events Officers, booking venues and equipment.
  • Provides timely invitations, agendas, minutes and relevant information to clients and all other relevant partners.
  • Prepares ad hoc documents and presentations for members of the Corporate Events team using the most appropriate format e.g. Word, Excel, PowerPoint, Access, and undertakes other routine clerical and event administrative duties as required.
  • Utilises social media platforms to promote Hull City Council and promote events.
  • Work with a variety of external agencies that provide equipment and services, providing support and advice to event organisers city wide. Regular liaison and updating of partners on event progress.

Where you'll work

40 High Street
Hull
HU1 1PS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

KINGSTON UPON HULL CITY COUNCIL

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

  • English (grade Grade A-C / 7-4 GCSE)
  • Maths (grade Grade A-C / 7-4 GCSE)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Team working
  • Initiative

About this employer

The Events team at Hull City council manage, facilitate and deliver high quality events in Hull city centre and surrounding areas. They are a small team of 6 who have a real passion for making the city a better place through Culture. The team also look after the sports ground safety function on behalf of the council making sure the cities two sports grounds are maintained and operated to a high level.

After this apprenticeship

The successful candidate will be given the opportunity of full-time employment upon completion of the advanced apprenticeship if available.

Ask a question

The contact for this apprenticeship is:

KINGSTON UPON HULL CITY COUNCIL

The reference code for this apprenticeship is VAC2000002086.

Apply now

Closes in 20 days (Sunday 14 December 2025 at 11:59pm)

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