Facilities Coordinator - L3 Facilities Management Apprenticeship

NEWMARK GE SERVICES LLP

London (W1T 3JJ)

Closes in 29 days (Wednesday 17 December 2025)

Posted on 17 November 2025

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Summary

Over the course of 18 months, you will be able to complete a level 3 apprenticeship in facilities management supervision. The start date for this role will be January 2026.

Wage

£26,000 a year

Check minimum wage rates (opens in new tab)

Training course
Facilities management supervisor (level 3)
Hours
Our hybrid working policy outlines for the majority of roles to be in the office for 3 days per week, with 2 days working from home.

36 hours a week

Start date

Monday 12 January 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

General

·         Assist with budget and cost control and an awareness of the property budget and client objectives. 

·         Assist with the management of service contracts, the assessment of quotes and fees to ensure best value and deliverability.

·         Assist with progress monitoring meetings, with the services maintenance contractors to monitor compliance with the contract scope of works and progress with the planned preventative maintenance activity.

·         Assist with the maintenance audit regimes and safe systems of work, and actively manage continuous improvement by the contractor.

 

Financial

·         Assist with the preparation and monitoring of the service budgets, in consultation with the Property & Asset Manager.

·         Maintain proper records of expenditure and spending commitments, using appropriate technology provided.

·         Making sure that works are complete so invoices can be paid.

 

Contractors and Staff

·         Assist with regular meetings and inspections with both contractors and consultants.

·         Seek greater efficiencies and better work practices in order to improve the quality of service delivery to occupiers. 

·         Assist with the monitoring and assess the performance of contractors at the property and take effective early action to address any shortcomings.

·         Assist with preparation of contractor health and safety information exchange information.

 

Occupiers

·         Maintain good relations with all occupiers.

·         Assist with preparation of ad hoc reports as required for issue to internal and external parties

 

Health & Safety

·         Report on condition of Health and Safety compliance within your building(s) – following procedure and checklist.

·         Ensure you, and any on site staff, are fully conversant with Newmark, Safety, Health & Environmental (SHE) policies and any operational procedures made under these relevant to their role.

·         Undertake regular checks of contractor site logbooks and ensure all H&S records are being correctly maintained and are fully up to date and complete at all times.

·         If required, to co-operate fully and promptly with any accident investigation.

Where you'll work

One Fitzroy Place
6 Mortimer Street
London
W1T 3JJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

STRAIGHT A TRAINING LIMITED

Training course

Facilities management supervisor (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Supervise the facilities management function.
  • Comply with health and safety regulations, building regulations, codes of practice and organisational policies and procedures.
  • Comply with risk assessments, method statements and safe systems of work and apply control measures.
  • Supervise others when using facilities management environment tools and equipment for example, plant, machinery, electrical equipment, manual tools.
  • Apply sustainable processes and practices, monitoring and solving sustainability problems which impact climate change in the facilities management function within their organisation.
  • Use resources to complete tasks, with consideration for cost, quality, safety, security and environmental impact.
  • Lead a team of facilities personnel.
  • Apply problem solving techniques to create solutions to complex problems within limits of authority within own role and consult line management.
  • Plan, prioritise and delegate tasks to the facilities team for completion.
  • Use information and digital technology to analyse data to monitor performance.
  • Create, maintain and enhance collaborative working relationships with internal and external stakeholders.
  • Communicate verbally with internal and external stakeholders Give and receive information. Matching style to audience. Recognising barriers in communication and how to overcome them. Facilities terminology.
  • Investigate queries to find underlying cause and identify potential solutions.
  • Apply financial management principles in department budget spending.
  • Apply continuous improvement techniques to devise potential solutions.
  • Communicate with internal and external stakeholders using sector specific terminology through written means.
  • Supervise the facilities management function.
  • Comply with health and safety regulations, building regulations, codes of practice and organisational policies and procedures.
  • Comply with risk assessments, method statements and safe systems of work and apply control measures.
  • Supervise others when using facilities management environment tools and equipment for example, plant, machinery, electrical equipment, manual tools.
  • Apply sustainable processes and practices, monitoring and solving sustainability problems which impact climate change in the facilities management function within their organisation.
  • Use resources to complete tasks, with consideration for cost, quality, safety, security and environmental impact.
  • Lead a team of facilities personnel.
  • Apply problem solving techniques to create solutions to complex problems within limits of authority within own role and consult line management.
  • Plan, prioritise and delegate tasks to the facilities team for completion.
  • Use information and digital technology to analyse data to monitor performance.
  • Create, maintain and enhance collaborative working relationships with internal and external stakeholders.
  • Communicate verbally with internal and external stakeholders Give and receive information. Matching style to audience. Recognising barriers in communication and how to overcome them. Facilities terminology.
  • Investigate queries to find underlying cause and identify potential solutions.
  • Apply financial management principles in department budget spending.
  • Apply continuous improvement techniques to devise potential solutions.
  • Communicate with internal and external stakeholders using sector specific terminology through written means.

Training schedule

Alongside your day to day duties, you will complete the Facilities Management Supervisor Level 3 Apprenticeship:

·         This apprenticeship prepares an individual for managing a Facilities Management service, or a group of services, which can be labelled as ‘hard’ (estate/building management) or soft (catering/cleaning/administration/security)

·         The apprentice will have to provide customer service skills and be proactive in finding solutions to problems.

·         All apprentices will be required to supervise others; to understand the contractual requirements and service delivery targets between their employing organisation and the client/customer in order to achieve service targets

·         On and off the job training and location to be confirmed

Requirements

Essential qualifications

GCSE in:

  • English (grade Level 4 and above)
  • Maths (grade Level 4 and above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Organisation skills
  • Customer care skills
  • Logical
  • Team working

About this employer

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended September 30, 2024, Newmark generated revenues of approximately $2.6 billion. As of that same date, Newmark’s company-owned offices, together with its business partners, operated from nearly 170 offices with more than 7,800 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

Company benefits

• 26 days’ holiday per year, plus Bank Holidays and extra days at Christmas and New Year • Pension – We match your contributions up to 8% (after initial probationary period) • Private Medical Insurance with Vitality

After this apprenticeship

Facilities Manager (or Assistant FM Manager) - Managing facilities contracts, budgeting, coordinating maintenance, procurement, working with stakeholders. Possibly doing a Level 4 FM apprenticeship in parallel.

Ask a question

The contact for this apprenticeship is:

STRAIGHT A TRAINING LIMITED

The reference code for this apprenticeship is VAC2000000811.

Apply now

Closes in 29 days (Wednesday 17 December 2025)

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