Administration Apprentice
Honley High School
West Yorkshire (HD9 6QJ)
Closes in 17 days (Friday 28 November 2025 at 11:59pm)
Posted on 11 November 2025
Contents
Summary
Working within the Honley High School team is a varied, enjoyable and worthwhile job. We are seeking to expand our administration team to include an Apprentice Administration Officer. The role would suit someone who is passionate about administration and eager to start or progress their career within a school environment.
- Wage
-
£16,243 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday - 37 hours per week term time only (38 weeks). Monday to Thursday 8am to 4pm and Friday 8am to 3pm.
37 hours a week
- Start date
-
Monday 5 January 2026
- Duration
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1 year
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
We are seeking to expand our administration team to include an Apprentice Administration Officer.
The role would suit someone who is passionate about administration and eager to start or progress their career within a school environment. To provide support for the main school support services – administration, student services and finance.
Entry Level requirements apply which in this case are GCSE Maths and English at level 4 or above, or equivalent. You will be supported and allowed the time to complete your Level 3 Business Administration Apprenticeship, which is delivered by training specialist CMS Vocational Limited.
What we’re looking for
Someone with:
- A good level of ICT skills
- Ability to organise
- Ability to work flexibly
- Ability to input data accurately
What the role involves:
- Provide administrative support for the main school support services
- Undertake general admin work such as drafting letters, photocopying, laminating, filing and record keeping in line with current GDPR requirements
- Produce communications home across all comms outlets (emails, letters etc)
- Support the set up and maintenance of student records, (primarily) on the Management Information System (MIS), including admissions, EHCP and other relevant data from previous schools
- Ensure MIS is correct before Census collection
- Support in the completion of year-end routines and updating documentation and systems as required
- Maintain student data following ad hoc requests (email, Arbor etc) and annual data collection exercise
- Update student records with specific notes / queries if required
- Provide administration support during Exam periods
- Support with all administration tasks in relation to the new intake of students into Year 7
- Support with the delivery of trips and events including promotion on social media
- Support the Comms Team in the delivery of high-quality events including performances, open evenings and community events
- Undertake reception duties including answering routine telephone calls, face to face enquiries from visitors and students, and signing in visitors
- Sort and distribute incoming and outgoing post
- Arrange refreshments for meetings and events
- Support the Pastoral and Curriculum teams in ad hoc administration as required including designing, preparing and maintaining displays
- Support with taking photographs for a range of purposes including social media
- Provide support to the Reprographics section
- Improve both the quality and speed of task completion as your training progresses, and your understanding deepens
- Through management and prioritization of workload, take responsibility for completing apprenticeship coursework on time, maintaining up to date evidence for assessments, and put into practice learning
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation, which is relevant to your post within the school, to meet the overall business objectives.
Where you'll work
Station Road
Honley
Holmfirth
West Yorkshire
HD9 6QJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
C.M.S. VOCATIONAL TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
As a Business Administration Apprentice, you will complete the following qualifications as part of your Apprenticeship:
Level 3 Business Administrator Standard Apprenticeship
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio
Requirements
Essential qualifications
GCSE in:
- English (grade 4/5)
- Math (grade 4/5)
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Initiative
- Non judgemental
- Patience
- Good attendance record
Other requirements
We are committed to safeguarding children, young people and vulnerable adults. All staff and volunteers are expected to behave in a way that supports this commitment and are subject to an enhanced DBS check. Please be aware that it is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. If you are shortlisted for interview, we will undertake an online public search in line with guidance from the Department for Education and Keeping Children Safe in Education 2025.
About this employer
Discover Honley High School, where our past informs our future, and every student’s journey is celebrated. Welcome to Honley; a school where a rich heritage and forward-thinking vision converge to create an exceptional educational experience for all our students. Our history is a tapestry of tradition and transformation. Originally founded as a grammar school, the pursuit of academic excellence continues to underpin our ethos today and ensure that we remain a beacon of quality education I the heart of our community. At Honley, we believe in the holistic development of our students. Our dedicated and highly skilled staff are passionate about fostering a supportive and inclusive environment where each student is encouraged to soar. Our curriculum combines traditional academic disciplines with innovative learning opportunities that prepare our students for the complexities of a constantly changing world. Beyond the classroom, our vibrant extracurricular programs provide a wealth of opportunities for students to explore their interests, develop new skills, and form lasting friendships. Whether through sports, arts, community service or leadership activities, we strive to nurture well-rounded individuals, ready to make a positive impact on society. As we look forward, Honley High School remains steadfast in its mission to cultivate a love of learning, a spirit of curiosity, and a dedication to excellence. We invite you to join us in continuing this proud tradition, as we prepare our students to meet the future with confidence, resilience, and a commitment to striving for the highest in all they do.
https://www.honleyhigh.co.uk/ (opens in new tab)
Company benefits
Free Parking Cycle to Work Scheme Additional holidays linked to service Annual Flu Vaccines Home & Technology Scheme Rewards and discounts GP Online and Prescription Service Your Care Wellbeing package Lifestyle benefits
After this apprenticeship
Progression to a permanent role upon completion of the apprenticeship for the right applicant.
Ask a question
The contact for this apprenticeship is:
C.M.S. VOCATIONAL TRAINING LIMITED
Mandy Hodson
Mandy.Hodson@cmsvoc.co.uk
01924614523
The reference code for this apprenticeship is VAC2000000102.
Apply now
Closes in 17 days (Friday 28 November 2025 at 11:59pm)
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