Events Apprentice

FRIED FRANK HARRIS SHRIVER & JACOBSON (LONDON) LLP

ENGLAND (EC2N 4AG)

Closes in 18 days (Wednesday 26 November 2025 at 11:59pm)

Posted on 7 November 2025

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Summary

The Events Apprentice is responsible for assisting in the coordination and execution of Firm-hosted client events and internal events for departments, under the direct supervision of the Events Manager. You will work closely with Attorneys, other Business Services teams and your Marketing and BD team, in both the London, New York and DC offices.

• Wage:

  £23,000 a year

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday 9:30am - 5:30pm

  35 hours a week

• Start date:

  Monday 12 January 2026

• Duration:

  1 year 2 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Primary:

• Assist with the planning and coordination of client-facing and internal events including logistics, budgets and execution
• Apprentice will eventually manage, with guidance, some of the smaller practice groups events. This will include, organising, executing, invites, sourcing venues, budgets, merchandise, decorations etc.
• Ensures information is properly tracked in InterAction and Asana and files are maintained in iManage following each event. Send evaluations to track final attendance, budget, suggestions for improvement and any client and attorney feedback, as well as providing relevant teams with a debrief of the event
• Sends reminders and follow-up invitations once the initial mailing has been completed by the Digital Marketing team to relevant attendees, and London BD teams
• Coordination and purchasing of gifts for clients related to the events
• Works with merchandise suppliers to order items for specific events as well as to re-stock standard brand items (umbrellas, pens, notebooks, etc.)
• Works with suppliers for hospitality ticketing/boxes (sporting etc.) for larger groups
• Working with the team/LEAs to process event invoices, expenses and new supplier forms

Secondary:

• Supports the Client Information team with data quality within InterAction, including, but not limited to, confirming data is accurate, approving/rejecting changes made to data, passing on data management requests as needed, ensuring that users are resolving their contacts
• Working with the Events Manager to manage event requests
• Ability to work in the mornings, evenings and weekends, as occasionally needed and with notice, with events support

Where you'll work

100 BISHOPSGATE
LONDON
CITY AND COUNTY OF THE CITY
ENGLAND
EC2N 4AG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DAVIDSON TRAINING UK LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Business Administrator Level 3.

Apprenticeship Training will be on the job at our London office, with a hybrid working day for studies (TBC). 

Requirements

Essential qualifications

GCSE in:

• English (grade 4 or above)
• Maths (grade 4 or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Administrative skills
• Team working
• Creative

Other requirements

• A strong interest in event planning. • Good written and verbal communication. • Excellent attention to detail. • Outstanding interpersonal skills and ability to work effectively with a variety of people at different levels of seniority. • Ability to act professionally, with a high degree of integrity and maintain confidentiality. Desirable - Any other experience in a professional setting.

About this employer

Fried Frank's 750 lawyers are located in the key financial and government centers of New York, Washington, DC, London, Frankfurt and Brussels. We proudly serve many of the world’s leading corporations, investment funds and financial institutions.

Company benefits

We offer a full benefits package including Bupa health care, gym membership allowance as well as wellbeing initiatives.

After this apprenticeship

Once the apprenticeship is complete, we would consider hiring the candidate as an Assistant, dependant on capacity and company needs.

Ask a question

The contact for this apprenticeship is:

FRIED FRANK HARRIS SHRIVER & JACOBSON (LONDON) LLP

Olivia Edwards

olivia.edwards@friedfrank.com

The reference code for this apprenticeship is VAC1000349908.

Apply now

Closes in 18 days (Wednesday 26 November 2025 at 11:59pm)

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