Events Assistant - Apprentice
DECHERT LLP
London (EC4M 5UB)
Closes in 13 days (Friday 21 November 2025)
Posted on 5 November 2025
Contents
Summary
Dechert is seeking an Apprentice Events Assistant to support the Associate Director and Senior Specialist in delivering the logistical and operational aspects of the firm’s client events program. This role offers an exciting opportunity to contribute to the planning and execution of high-quality events that align with the firm’s global standards.
- Wage
-
£22,500 a year
- Training course
- Event assistant (level 3)
- Hours
-
Monday - Friday (9:30am - 5:30pm). Overtime will be required.
35 hours a week
- Start date
-
Monday 8 December 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Essential Job Functions:
- Assist in preparing event-related materials such as handouts, signage, and badges, and liaise with the facilities team to ensure timely production.
- Provide logistical support at in-person events and sponsorships, including setup, de-rigging, and on-site staffing.
- Coordinate room bookings, catering, equipment needs, and draft event run sheets.
- Update, draft, and distribute event e-invitations and confirmation emails using the firm’s email management system “Vuture” to manage RSVPs, send reminders, and dispatch post-event follow-ups.
- Create artwork for invitations, signage and branded assets in Canva.
- Prepare consignments by collating items, packing, organising dispatch, and coordinating shipping with the facilities team.
- Research new event ideas and identify suitable venues. Update internal guides.
- Manage room reservations using the "Condeco" system.
- Publish event details on the firm’s website using the firm’s content management system (AEM: Adobe Experience Manager).
- Update the "Events Hub" calendar with holidays, meetings, and other events, including ad hoc revisions.
- Assist in updating ROI statistics in the "Events Hub" under the supervision of the Associate Director.
- Utilise CRM to create event mailing folders, track responses, update records, manage RSVP and attendee statuses, print labels, badges, and place cards, and export reports into Excel for distribution.
- Coordinate purchase and distribution of speaker gifts as required.
Support team with event supplies and branded SWAG orders and inventory tracking. - Support strategic firm initiatives e.g. D&I, Innovation and Pro Bono events as required.
- Perform additional tasks as required to support the events team.
Essential Knowledge, Skills, Abilities and Other Job-Related Competencies:
- Excellent organisational skills and the ability to prioritise tasks and multitask effectively.
- Strong attention to detail and accuracy in all aspects of work.
- Flexible and accommodating attitude, with a willingness to work outside regular office hours as needed.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Comfortable navigating and mastering new tools, technologies and platforms.
- Commitment to delivering exceptional internal and external client service.
- Strong oral and written communication skills, including good grammar, vocabulary, and reading comprehension.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Capacity to learn and adapt to new skills as required.
- Ability to work independently while also being a collaborative team player in a dynamic environment.
Where you'll work
Dechert LLP
25 Cannon Street
London
EC4M 5UB
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
JGA LIMITED
Training course
Event assistant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
- Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
- Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
- Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
- Operational: Use software packages to create word processing and spreadsheet documents.
- Operational: Contribute to reports, event project plans and written presentations for clients
- Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
- Operational: Show careful attention to regulations and internal policies.
- Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
- Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
- Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
- Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
- Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
- Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
- Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
- Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.
Training schedule
Requirements
Essential qualifications
A Level in:
- n/a (grade B)
- n/a (grade B)
- n/a (grade B)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Administrative skills
- Team working
- Creative
- Initiative
- Patience
Other requirements
Passing firm conflicts and background checks.
About this employer
Dechert is a global law firm, focused on sectors with the greatest complexities, legal intricacies and highest regulatory demands, we excel in delivering practical commercial judgment and deep legal expertise for high-stakes matters. We value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results. At Dechert, we are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background. We seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinctively Dechert. Dechert is committed to ensuring equal employment opportunity and non-discrimination. We are proud of our Firm and want everyone to feel welcome with an equal opportunity to excel.
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
A good foundation to kickstart a career in events. A role at the firm afterwards is not guaranteed, but it is something we would like to strive for.
Ask a question
The contact for this apprenticeship is:
JGA LIMITED
The reference code for this apprenticeship is VAC1000349583.
Apply now
Closes in 13 days (Friday 21 November 2025)
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