Apprentice Accounts Assistant
REFLEX SYSTEMS LTD
ROTHERHAM (S66 8RY)
Closes in 17 days (Monday 10 November 2025 at 11:59pm)
Posted on 23 October 2025
Contents
Summary
To support the finance team in maintaining accurate financial records, while also assisting with operational tasks such as stock takes and goods inward. This hybrid role provides a broad foundation in both accounting and inventory processes, contributing to the smooth running of the company’s financial and logistical operations.
- Wage
-
£14,722.50 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Assistant accountant (level 3)
- Hours
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08:30 - 17:00 Monday to Friday with 1 hour for lunch
37 hours 30 minutes a week
- Start date
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Monday 17 November 2025
- Duration
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1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Key Task Area: Financial Record Keeping:
Maintaining accurate and up to date records of purchase invoices and payments. This includes data entry and filing
Key Task Area: Bank & Credit Card reconciliation:
Reconcile all transactions and identify any issues or request backup documents and invoices
Key Task Area: Invoice Processing:
Receiving and recording invoices from suppliers. This involves obtaining dual authorisation signatures from members of staff that are authorised to raise purchase and works orders and the department manager responsible for the delivery of the works
Key Task Area: Supplier Relationship Management:
Acting as a point of contact for suppliers, handline queries, and resolving discrepancies related to invoices and payments
Key Task Area: Reconciliation of Supplier Statements:
Comparing supplier statements to the Company’s records to ensure accuracy. Resolve any issues to a satisfactory conclusion
Key Task Area: Petty Cash:
Manage petty cash by issuing reimbursement for purchases with a valid receipt, adhering to the Company’s procedure. Maintain the petty cash ledger and reconcile at each month end, balancing to the physical count
Key Task Area: Producing Reports:
Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc.
Key Task Area: Liaising with other departments:
Communicating with other departments within the company regarding purchase-related matters
Key Task Area: Credit Control:
Track outstanding invoices to ensure that payments are received on time. Chase payments when they are late and take the appropriate action to recover the monies as directed by the Company Accountant by means of sending reminders, statements, making phone calls and emails. Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure
Key Task Area: Receipt of goods in:
Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy. Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary. Inspect received goods for any damage during transit and documenting any issues. Ensure that the quantity and quality of received goods match the order and specifications. Accurately record the receipt of goods in SimPRO
Key Task Area: Repairs/Returns (RMA’s):
Prepare goods for return, making sure all documentation is completed
Key Task Area: Check open POs:
At the end of each Week/Month, check what POs are open and see if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro so we capture the correct costs onto the job
Key Task Area: Stock Takes:
Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses. Accurately record the quantity of each item, using the tools provided such as stock report sheets. Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers
Where you'll work
REFLEX HOUSE
LOWTON WAY
HELLABY
ROTHERHAM
S66 8RY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
FIRST INTUITION LEEDS LIMITED
Training course
Assistant accountant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Training schedule
AAT qualification at Level 3.
The successful candidate will undertake a full review of their existing skills versus what is required in their new role. First Intuition will then advise on the best apprenticeship programme for them. This will be a structured AAT Apprenticeship programme at Levels 2, 3 or 4 (depending on candidate’s experience and knowledge).
A blend of classroom and online training will support the candidate to achieve a well-recognised accountancy qualification which will both help with their new role and potentially lead on to further study.
Requirements
Essential qualifications
GCSE in:
- English (grade Level C/grade 4 and above)
- Maths (grade Level C/grade 5 and above)
Desirable qualifications
Other in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Problem solving skills
- Number skills
- Analytical skills
- Team working
- Initiative
- Non judgemental
- Patience
- Enthusiastic and positive
- Adaptable
About this employer
A provider of advanced security, fire and safety and converged technology solutions for businesses and commercial applications. Reflex Systems was established in 1987 and over the last 35 years, have gathered a great amount of industry knowledge and expertise in fire and security systems.
After this apprenticeship
- Permanent employment upon successful completion of the apprenticeship, depending upon performance and business needs
- Progress to further accounting qualifications (dependent what level starting on)
- Role development
Ask a question
The contact for this apprenticeship is:
FIRST INTUITION LEEDS LIMITED
yorkshirerecruitment@firstintuition.co.uk
The reference code for this apprenticeship is VAC1000347927.
Apply now
Closes in 17 days (Monday 10 November 2025 at 11:59pm)
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