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Maintenance Administrator Apprentice POLYTECK BUILDING SERVICES LIMITED

Busy London based firm looking for an administrative apprentice to support our Electrical department. The administrative apprentice will help support and engage with many parts of the organisation, this will entail interacting with internal and external stakeholders as well as other administrative duties.

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Closing date: 10 Feb 2023

Apprenticeship summary

  • Annual wage


    Up to £9 per hour based on experience.

  • Working week

    Monday to Friday 8.00am - 4.00pm (one hour lunch)

    Total hours per week: 38.0

  • Expected duration

    18 Months

  • Possible start date

    20 Feb 2023

  • Date posted

    18 Jan 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Customer service:

  • Ensure that all phone queries are dealt with in an appropriate manner and to the Polyteck standard
  • Maintain good customer relations between the department and clients

Purchasing - Electrical / Maintenance materials:

  • Ensure that all relevant PPM Services are issued for invoicing as needed to Finance Team member
  • Ensure invoice details are updated on the system


  • Assist with the effective scheduling of maintenance works and accurate preparation of associated paperwork
  • Prepare and issue Service Reports and relevant recommendations quotes
  • Update PMS system and issue certificates
  • Follow up on recommendations with the relevant clients
  • Issue compiled reports for outstanding recommendations on a regular basis
  • Assist PPM Administrator with issue of reports as needed

Filing and Admin:

  • Ensure that all relevant paperwork is filed accurately and timely at least twice a week on Tuesdays and Fridays
  • Type reports and quotations

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Level 3 Business Administrator Apprenticeship - Standard.
  • Skills, Knowledge and Behaviours
  • Day release to attend college at Havering (RM11 2ML) or Hackney (N1 6HQ)

What is the expected career progression after this apprenticeship?

  • Develop experience and knowledge in a Business Administration role

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Organisation skills, Customer care skills, Presentation skills, Administrative skills, Team working, Computer Skills, Amtech, Good numeracy, Good literacy, Financial awareness


GCSE or equivalent English (Grade 4 and above (A-C)) Essential
GCSE or equivalent Maths (Grade 4 and above (A-C)) Essential

About the employer

The Polyteck Group has seen significant growth since its inception in 2005. While maintaining our family values and can-do approach, we have expanded our services to include Polyteck Building Services and Polyteck Global Facilities Management- Middle East. Our expansion has allowed us to better serve our clients and provide them with the high-quality FM services they have come to expect from us. The group has always embraced changes within the industry and thrives on innovation, continuous improvement, best practice, and investment in its people. This approach has forged us into a dynamic and forward thinking company. We are an ambitious, visionary company operating in growing Private and Public market sectors. We have an excellent financial base, strong management and great people. Polyteck has two offices the City of London, close to our main areas of trade, all with the objective of maintaining long-term business relationships and our commitment to a non-adversarial, problem-solving, partnering approach.




143 Leman Street


E1 8EY

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Training provider



Phil Lynch

Apprenticeship standard

Business administrator

Level 3 (A level)

Before you apply

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