Estimating & Quotations Administrator Apprentice
J-TECH SYSTEMS LTD
Coulsdon (CR5 2HS)
Closes on Monday 4 January 2027
Posted on 11 November 2026
Contents
Summary
This is a funded apprenticeship opportunity: you'll earn while you learn, working towards a recognised qualification as you develop into a confident Estimating & Quotations Administrator supporting our office team in producing timely, accurate quotes and estimates.
- Wage
-
£16,640 to £26,436.80, depending on your age
National Minimum Wage
- Training course
- Business administrator (level 3)
- Hours
-
Working hours may vary.
40 hours a week
- Start date
-
Friday 8 January 2027
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You’ll play a key role in keeping the business running smoothly, working closely with the wider team and supporting day-to-day operations.
Quotations & Estimating Support
- Preparing, formatting and issuing client quotations based on estimator and engineer input
- Gathering and collating the information needed to price jobs accurately
- Obtaining and comparing supplier and subcontractor pricing
- Logging and tracking all enquiries and quotes through to decision
- Following up outstanding quotes with clients and reporting on win/loss
- Maintaining quote templates, price lists and standard cost data
- Supporting the preparation of tenders and larger bid submissions
- Assisting with material take-offs and quantities from drawings and specifications (training provided)
Office & Business Administration
- Managing incoming enquiries by telephone, email and ticketing system, and triaging to the right person
- Maintaining accurate records within our systems (including Simpro)
- Preparing supporting documentation for quotes, orders and mobilisation
- Maintaining organised digital records
- Helping improve quoting systems, templates and processes
- Identifying opportunities to make the estimating function more efficient
Where you'll work
Derwent House
26 Breakfield
Coulsdon
CR5 2HS
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
SKILLS FOR SECURITY LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
This is where you'll learn the skills that businesses actually run on.
Your apprenticeship training is delivered by Skills for Security, specialists in developing real workplace skills within the fire and security industry.
You’ll complete a Level 3 Business Administration apprenticeship, with training delivered remotely, twice a month - no travel, just focused learning that fits around your job.
What you’ll do as part of the programme:
- Learn how real businesses operate day to day
- Build practical administrative, organisational and communication skills
- Work on tasks and projects linked to your role
- Build evidence from your job to support your learning
- Take part in tutor-led sessions via Microsoft Teams
Your employer supports you on the job. We focus on your training and progression.
Earn. Learn. Build a career that can take you anywhere.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
Other requirements
- Previous experience within the industry will be beneficial
- Previous experience with estimation/quotes
- Must have Maths and English GCSE at grade 4 or above
- Must be able to pass security screening
- Must live within 5-10 miles of the office
- Able to use Microsoft packages
About this employer
At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure. We design, install and maintain bespoke electrical, fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.
As our business continues to grow, we're investing in the way we work behind the scenes — improving our systems, documenting our processes and building a sales and estimating function that is proactive, accurate and fast to respond. This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how we quote, win and mobilise new work.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
You will hold a Business Administrator Level 3 qualification and become a full time Quotations and Estimating administrator.
Ask a question
The contact for this apprenticeship is:
SKILLS FOR SECURITY LIMITED
The reference code for this apprenticeship is VAC2000063903.
Apply now
Closes on Monday 4 January 2027
After signing in, you’ll apply for this apprenticeship on the company's website.