Apprentice Administration Assistant
VLT Logistics
LEEDS (LS19 7WP)
Closes in 19 days (Monday 30 November 2026 at 11:59pm)
Posted on 11 November 2026
Contents
Summary
We are seeking a highly organised and detail-oriented Apprentice Warehouse Administrator to oversee daily warehouse operations. You will be responsible for managing customer inbound, outbound and picks, coordinating with the transport department, and ensuring the smooth functioning of warehouse processes.
- Wage
-
£16,640 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday. Hours can vary between 7.30am and 5.30pm.
40 hours a week
- Start date
-
Wednesday 13 January 2027
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Manage inventory levels using warehouse management systems such as Mandata and Oracle, ensuring accurate stock records.
- Coordinate shipping and receiving activities, including loading and unloading goods with forklifts and other materials handling equipment.
- Oversee stock organisation, stocking, and replenishment to optimise storage space and accessibility.
- Assist with picking and packing orders accurately for dispatch, ensuring timely delivery.
- Ensure compliance with health and safety regulations during all warehouse activities, including heavy lifting procedures.
- Utilise systems for data entry, order processing, and inventory management tasks efficiently.
- Collaborate with team members to improve warehouse workflows and optimise operational productivity.
- Support with other administrative duties as and when required.
Where you'll work
UNIT 8
YEADON AIRPORT INDUSTRIAL ES
YEADON
LEEDS
LS19 7WP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LUMINATE EDUCATION GROUP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
You will work towards a Level 3 Business Administration apprenticeship and attend workshops every 2 weeks, both online and in person at our Printworks Campus in Leeds.
Requirements
Essential qualifications
GCSE in:
- English (grade 9-4)
- Maths (grade 9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Patience
About this employer
At VLT Logistics, we provide comprehensive logistics solutions for you and your business. Our state-of-the-art warehouses and transport fleet drive efficiencies and streamline your supply chain. We’re a local, family-run service based in West Yorkshire, operating nationally with a personal touch. As your chosen logistics partner, we share a common goal: to deliver your products using the most efficient and cost-effective warehousing and distribution solutions available. VLT Logistics been delivering on our promises for over 25 years, priding ourselves on our person to person service, with one point of contact for you and your customers. We’re a local company based in Leeds, West Yorkshire, offering distribution and warehousing (including warehouse to rent and third party logistics services). We’ll help you overcome any logistical challenge, make things easier for your business and drive efficiencies within your logistics operation.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Permanent position on completion of apprenticeship, depending on performance.
Ask a question
The contact for this apprenticeship is:
LUMINATE EDUCATION GROUP
Nicky Betteridge
nicky.betteridge@luminate.ac.uk
The reference code for this apprenticeship is VAC2000063898.
Apply now
Closes in 19 days (Monday 30 November 2026 at 11:59pm)