HR Administrator Apprentice
TRUMPF Laser UK Limited
Southampton (SO30 2QU)
Closes on Thursday 31 December 2026
Posted on 11 November 2026
Contents
Summary
Are you looking to start a career in Human Resources?
You will work as a HR Administrator Apprentice within a small and supportive HR team, providing administrative support to a busy HR department. You will gain practical experience in recruitment, HR, records management, training coordination, and occupational health administration.
- Wage
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£24,790 a year
- Training course
- Business administrator (level 3)
- Hours
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Mon - Fri 09.00 - 17.30 (1 Hour lunch).
37 hours 30 minutes a week
- Start date
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Monday 18 January 2027
- Duration
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1 year 3 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Are you looking to start a career in Human Resources? This is an excellent opportunity to join a busy HR team where you will gain hands-on experience across the full employee lifecycle while working towards a recognised HR qualification.
You will work as a HR Administrator Apprentice within a small and supportive HR team, providing administrative support to a busy HR department. Throughout your apprenticeship, you will gain practical experience in recruitment, HR systems, employee records management, training coordination, and occupational health administration. You will be supported in developing the knowledge, skills, and behaviours required for a successful career in Human Resources.
The HR Administrator Apprentice will be responsible for the following duties:
- Administering personnel related documentation in the full employment lifecycle from offer letters, contracts and induction through to leaver processes
- Assist with maintaining HR information systems and employee records
- Prepare and administer employment documentation including offer letters, contracts, induction paperwork, and termination documentation
- Supporting the onboarding process for all new staff including pre-employment documentation and arranging first-day inductions, including health & safety training
- Maintain employee personnel files in an organised and confidential manner
- Coordinate and record employee health surveillance activities
- Support recruitment activities including arranging interviews and preparing recruitment documentation
- Assist with training administration, including booking courses, organising internal training events, and maintaining training records
- Provide general administrative support to the HR team as required
Where you'll work
3 Wellington Park
Tollbar Way Hedge End
Southampton
SO30 2QU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
PETA LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 14 days at the PETA training centre in Cosham. You will be supported every 8 weeks with visits from your PETA Learning & Development Coach.
Requirements
Essential qualifications
GCSE in:
- English (grade C/4)
- Maths (grade C/4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Team working
- Excellent communication skills
- Strong attention to detail
- Accuracy
- Good organisational skills
- Good time management
- Intermediate MS Office skills
- 'Word' and 'Excel' skills
- Flexible and ready to support
- Maintain confidentiality
- Handle sensitive information
About this employer
TRUMPF is a privately owned German business with a long and successful history operating in 80 locations worldwide. TRUMPF was founded in 1923 and has developed into one of the world's leading companies for machine tools, laser technology, and electronics for industrial applications.
TRUMPF Laser UK Limited is a leading designer and manufacturer of fiber lasers for use in cutting, welding and marking applications in a wide range of industries. We sell our products globally and have our major business operations, including Research and Development, Manufacturing, Service and Product Marketing located near Southampton employing 400 staff.
https://www.trumpf.com/en_GB/ (opens in new tab)
Company benefits
- 25 days annual leave
- Pension
- Free parking
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
There will be progression routes available for the HR Administrator Apprentice upon completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
PETA LIMITED
The reference code for this apprenticeship is VAC2000063456.
Apply now
Closes on Thursday 31 December 2026
After signing in, you’ll apply for this apprenticeship on the company's website.