Purchasing Administration Apprentice

EMPLAS WINDOW SYSTEMS LIMITED

Northamptonshire (NN8 6AB)

Closes on Tuesday 22 December 2026

Posted on 22 October 2026

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Summary

Our client has grown over the past 4 decades to become one of the UK’s largest manufacturers of energy efficient and low maintenance windows and doors. They are now looking for an apprentice to provide an effective and efficient administrative support to the Purchasing Department. This is an exciting and varied role.

Wage

£16,640 a year

Minimum wage rates (opens in new tab)

£16,640 to £18,000 per annum dependent on age and experience

 

Training course
Business administrator (level 3)
Hours
Monday to Friday, 8.30am to 4.30pm, with 30 minutes for lunch.

40 hours a week

Start date

Tuesday 5 January 2027

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Key responsibilities include:

Delivery Notes

  • Book goods in
  • Raise discrepancies and following up
  • Review Invoice quantity discrepancies
  • File delivery notes

Overdues

  • Running overdue reports
  • Expediting overdues
  • Raising notifications to business based on supplier overdues

Stock Checks

  • Support business with annual stock check
  • Update stocks based on routine stock checks
  • Ensure routine stock checks completed.

Purchase Orders

  • Raise purchase orders for stock items using the stock ordering package
  • Raise bespoke orders for customer jobs

Order Confirmations

  • Review accuracy of order confirmations
  • Align supplier or business based on order confirmations

Part Code Maintenance

  • Update part codes with correct lead times, MOQs, prices as required
  • Update categorisations and suppliers as required

Corrective Actions

Investigate reasons for stock inaccuracies and raise IT requests as required (Bill of Material Maintenance)

Personal Specification:

The successful candidate will need at least a grade 4/C+ in Math’s and English GCSEs, IT literate in Word and Excel. Show organisation, good attention to detail and have excellent communication skills. This is a fantastic opportunity for someone who enjoys a challenge and for someone who wants to be a part of a close-knit, supportive team.

Where you'll work

Huxley Close
Park Farm South
Wellingborough
Northamptonshire
NN8 6AB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

STARTING OFF LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Level 3 Business Administration Apprenticeship
  • Remote training delivery
  • Onefile
  • VLE
  • 6 hours of dedicated training time every week.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4/c)
  • Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Creative
  • Initiative

About this employer

Set up in 1979, our client has grown over the past 4 decades to become one of the UK’s largest manufacturers of energy efficient and low maintenance windows & doors. They are now looking for an apprentice to provide an effective and efficient administrative support to the Purchasing department, ensuring that the Production department is fully supported with the required stock.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Possible full time permanent position upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

STARTING OFF LIMITED

Lucy Harris

lucy.harris@startingoff.co.uk

The reference code for this apprenticeship is VAC2000060538.

Apply now

Closes on Tuesday 22 December 2026