Resources Manager – Associate Project Manager Apprentice

WYCOMBE FOOD HUB CIC

HIGH WYCOMBE (HP13 5ES)

Closes in 17 days (Friday 6 November 2026 at 11:59pm)

Posted on 20 October 2026

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Contents

Summary

Join Wycombe Food Hub as a Resources Manager apprentice. You will coordinate the people, systems and projects that keep a busy community organisation running. You will organise volunteers, training, rotas and operational improvements while gaining practical experience and a Level 4 Associate Project Manager qualification.

Wage

£12,480 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Discounted food, household items and clothing.

Opportunities to work on ad hoc additional paid projects.

Salary reviewed after 12 months.

Training course
Associate project manager (level 4)
Hours
30 hours per week, mainly on site, with core hours of 10am-2pm. Flexibility will be required for operational needs, including off-site, evening or weekend work.

30 hours a week

Start date

Monday 16 November 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The apprentice will coordinate the people, systems and practical projects that support Wycombe Food Hub’s daily operations. Working with managers and volunteers, regular tasks will include:

Volunteer coordination

  • Plan volunteer cover at least one week ahead using Better Impact for Hub roles, food collection routes and organised events
  • Manage day-to-day rota changes, fill gaps and keep volunteers and managers informed
  • Coordinate volunteer onboarding, inductions, training records and access to support services
  • Work with the Marketing Coordinator to turn recruitment activity into a reliable volunteer pipeline and improve volunteer retention
  • You will be responsible from volunteer signup or trial-out at hub
  • Liaise with organisations that provide volunteers and with direction, apply agreed safeguarding processes and escalate any concerns promptly

Project coordination and operations

  • Plan and deliver small ah hoc requested operational improvement projects by defining outcomes, schedules, actions, risks and resource requirements
  • Track progress, maintain project documents and provide clear updates to the line manager and relevant directors
  • Coordinate Duty Manager cover and food collection staffing with the Duty Managers and Goods-In Manager
  • Maintain accurate records for training, sickness, holidays, approved drivers and driving-licence checks, handling personal information confidentially
  • Administer Better Impact, Epos Now, CCTV and other core systems, escalating technical issues to the IT Director or relevant supplier
  • Schedule van maintenance and monitor compliance with agreed driver protocols
  • Support the Duty Manager and Food Safety and Pricing Manager in resolving day-to-day operational issues
  • Act as a key holder and emergency contact once appropriately trained and authorised

The apprentice will develop practical skills in project planning, stakeholder communication, resource coordination, risk and issue management, systems administration and reporting. All work must follow the Hub’s data protection, safeguarding, food-safety and health-and-safety requirements.

Where you'll work

26 THE CHILTERNS
HIGH WYCOMBE
HP13 5ES

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED

Training course

Associate project manager (level 4)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Use project monitoring and reporting techniques to track, interpret and report on performance.
  • Manage and engage with stakeholders.
  • Influence and negotiate with others to create a positive outcome for the project.
  • Resolve conflict as and when required with stakeholders within limits of responsibility.
  • Adapt communications to different stakeholders.
  • Communicate and support the project vision, to ensure buy in to the project objectives.
  • Collate and analyse information and provide input to support negotiations relating to project objectives.
  • Monitor and analyse project budgets.
  • Review and provide feedback on a project business case to ensure the project remains valid.
  • Apply change control processes to support the management of project scope.
  • Evaluate an integrated project management plan to provide recommendations on areas for improvement.
  • Prepare, monitor, and schedule activities that contribute to the delivery of the overall project schedule and objectives.
  • Evaluate and make recommendations on the risk management plan to threats to delivery and recommend solutions.
  • Identify and monitor project risks and issues; and plan and implement responses to them.
  • Deliver a Quality Management Plan which contributes to quality control processes.
  • Use an organisation’s continual improvement process including lessons learned to improve performance.
  • Support the preparation or maintenance of a resource management plan for project activities.
  • Work with stakeholders to deliver the project.
  • Use digital tools and software to meet project objectives for example research, collaboration, presentations, and resolution of problems.
  • Provide underpinning data to support the written submission through the governance process.
  • Work within the approved project budget.
  • Ensure that integrated schedules support critical path analysis, interface management, resource forecasting and risk management.
  • Apply relevant legislation, regulations, codes of practice, and ethical guidance where appropriate to their work.
  • Use data to inform decisions on actions to take to mitigate risks on project.
  • Use configuration management and change control to schedule and maintain projects.
  • Manages resources through the project lifecycle.
  • Use project monitoring and reporting techniques to track, interpret and report on performance.
  • Manage and engage with stakeholders.
  • Influence and negotiate with others to create a positive outcome for the project.
  • Resolve conflict as and when required with stakeholders within limits of responsibility.
  • Adapt communications to different stakeholders.
  • Communicate and support the project vision, to ensure buy in to the project objectives.
  • Collate and analyse information and provide input to support negotiations relating to project objectives.
  • Monitor and analyse project budgets.
  • Review and provide feedback on a project business case to ensure the project remains valid.
  • Apply change control processes to support the management of project scope.
  • Evaluate an integrated project management plan to provide recommendations on areas for improvement.
  • Prepare, monitor, and schedule activities that contribute to the delivery of the overall project schedule and objectives.
  • Evaluate and make recommendations on the risk management plan to threats to delivery and recommend solutions.
  • Identify and monitor project risks and issues; and plan and implement responses to them.
  • Deliver a Quality Management Plan which contributes to quality control processes.
  • Use an organisation’s continual improvement process including lessons learned to improve performance.
  • Support the preparation or maintenance of a resource management plan for project activities.
  • Work with stakeholders to deliver the project.
  • Use digital tools and software to meet project objectives for example research, collaboration, presentations, and resolution of problems.
  • Provide underpinning data to support the written submission through the governance process.
  • Work within the approved project budget.
  • Ensure that integrated schedules support critical path analysis, interface management, resource forecasting and risk management.
  • Apply relevant legislation, regulations, codes of practice, and ethical guidance where appropriate to their work.
  • Use data to inform decisions on actions to take to mitigate risks on project.
  • Use configuration management and change control to schedule and maintain projects.
  • Manages resources through the project lifecycle.

Training schedule

  • On the job training delivered by the employer
  • Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment
  • For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3
  • Allocation of an apprenticeship delivery coach who will carry out regular training
  • Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop
  • Identify, track and support 6 hours off the job training activities
  • Quarterly formal progress review meetings, identifying learning achievements and next steps

More training information

Internal systems training will be provided by the employer

Requirements

Essential qualifications

GCSE in:

  • English (grade Minimum Grade C or 4)
  • Maths (grade Minimum Grade C or 4)

Desirable qualifications

BTEC in:

Business (grade Pass)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working

Other requirements

Full driving licence.

The role is on-site and involves regular contact with volunteers, staff and the public. It includes local driving and off-site, evening or weekend work. Key-holder and emergency-contact duties (being on a smartphone out of hours) will apply only after appropriate training and authorisation.

About this employer

Wycombe Food Hub is a not-for-profit Community Interest Company based in High Wycombe, established in 2020 to address food insecurity while preventing good food and other useful resources from going to waste. Working with supermarkets, wholesalers and local businesses, it collects edible surplus food and redistributes it through an open-access social supermarket, affordable food baskets, a free community fridge, and partnerships with local charities and community groups.

Alongside food redistribution, it operates Bobkins Bazaar, which sells pre-loved clothing and household items at affordable prices. Its Repair Hub currently offers PAT testing for electrical items brought in by customers. At its planned new facility, the organisation aims to expand this into a broader volunteer-supported repair service, alongside financial wellbeing, early-help services, community activities and partner-led programmes.

The organisation has an established volunteer network across food collection, driving, warehousing, retail and community activities. Its work brings together waste reduction, household affordability and community support.

We are now strengthening our people, systems, communications and fundraising capacity to support the next stage of growth, and this role will make an important contribution to that development.

https://www.wycombefoodhub.org/ (opens in new tab)

Company benefits

  • Free food basket each week
  • Discounts on additional artisan food, household items and clothing
  • Access to community support services
  • Opportunities to work on ad hoc additional paid projects
  • Annual leave and workplace pension

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

  • On successful completion, the apprentice will have practical experience in project coordination, volunteer operations, systems administration and service improvement
  • This could lead to roles such as Project Coordinator, Project Support Officer, Volunteer Coordinator, Operations Coordinator or Community Services Coordinator, and with further experience to Project Manager or Operations Manager
  • They could also progress to a higher-level apprenticeship or further professional qualifications in project management
  • Any future employment opportunity with Wycombe Food Hub would depend on organisational needs and available funding

Ask a question

The contact for this apprenticeship is:

SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED

Paul Cotton

paul.cotton@seetec.co.uk

The reference code for this apprenticeship is VAC2000060044.

Apply now

Closes in 17 days (Friday 6 November 2026 at 11:59pm)