APPRENTICE OFFICE ADMINISTRATOR
Stubbins Primary School
Bury (BL0 0NA)
Closes in 20 days (Friday 6 November 2026)
Posted on 16 October 2026
Contents
Summary
Are you a passionate and dedicated person looking to make a significant impact in a nurturing and ambitious school? Stubbins Primary School is seeking a new member of our office team to join our school in this fantastic opportunity for an administrative apprenticeship.
- Wage
-
£12,480 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Minimum wage rates (opens in new tab)
TERM TIME ONLY
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday (Times to be confirmed).
30 hours a week
- Start date
-
Friday 1 January 2027
- Duration
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2 years
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
A typical working day for an apprentice in a school office involves a variety of administrative and support tasks designed to help the office run smoothly.
It may include the following:
- Arrival and Setup:They would start by turning on computers, checking voicemails, and reviewing any emails that came in overnight
- Attendance: One of the first tasks might involve helping with pupil attendance. This could include recording absences, following up on unexplained absences, and updating attendance records in the school's system.
- Morning Briefing:The apprentice may attend a quick morning meeting with the office team to review the day's schedule, any special events, and urgent tasks
- Administrative Support: Throughout the morning, assists with a range of administrative duties. This can include filing, photocopying, and preparing documents for meetings
- Communication: They might handle phone calls, directing inquiries to the appropriate staff members, taking messages, and providing information to parents and students
- Data Entry: Entering data into the school's management system, such as updating student records, processing enrolment information, and maintaining databases
- Inventory Management: They might assist with managing office supplies, ensuring that stationery and other materials are stocked and ordering new supplies as needed
- Preparing Reports: Helping to prepare various reports, such as attendance reports, disciplinary records, or progress reports, often under the guidance of more experienced staff
- Closing Tasks: Toward the end of the day, the apprentice helps to tidy the office, ensuring all paperwork is filed correctly, and any loose ends from the day are addressed. They may also prepare materials for the next day
- Reflection and Planning: There may be a brief meeting to discuss what was achieved during the day, any issues that arose, and plans for the following day. This is also a time for the apprentice to ask questions and receive feedback
- Departure: After ensuring all tasks are completed and the office is in good order, the apprentice finishes their workday
Where you'll work
Stubbins Primary School
Bolton Road North
Ramsbottom
Bury
BL0 0NA
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
EAST LANCASHIRE LEARNING GROUP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The apprentice will be included in staff CPD where approraite. They will receive all school based safeguarding training such as Level 1 safeguarding, prevent. It may also be appropriate to provide safer recruitment training and possibly train as a DSL as the first point of contact within the school.
Requirements
Essential qualifications
GCSE in:
- English (grade grade 4 or above)
- Maths (grade grade 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Organisation skills
- Team working
- Non judgemental
About this employer
At Stubbins Primary School, we exist to ignite a love of learning and a passion for discovery in every child. In our nurturing and inclusive environment, we help children grow their talents, explore their passions, and develop the confidence to achieve their full potential. Guided by strong values, we empower learners to be compassionate, curious, and courageous—ready to flourish in an ever-changing world.
Nurture- Grow-Flourish
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
The apprentice can expect to have been trained to a good standard within a welcoming and forward thinking school. Should budgets allow, there could be a permanent role opportunity. However if not, they would be in a strong position to apply for positions in other similar schools.
Ask a question
The contact for this apprenticeship is:
EAST LANCASHIRE LEARNING GROUP
bursar@stubbins.lancs.sch.uk
The reference code for this apprenticeship is VAC2000059631.
Apply now
Closes in 20 days (Friday 6 November 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.