Business Administrator Apprentice (Ultra Sonar Systems Ltd (Ultra Maritime)
Ultra Electronics Command & Sonar Systems
Weymouth (DT4 9XD)
Closes in 16 days (Monday 2 November 2026)
Posted on 15 October 2026
Contents
Summary
Kick-start your career in Business Administration within the defence sector. Supporting the Head of Bids & Proposals, you' will play a key role in organising information, coordinating activities and supporting the submission of bids and proposals.
- Wage
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£17,000 a year
Minimum wage rates (opens in new tab)
Salary band of £17,000 – 23,000 per annum
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday. Shifts to be confirmed.
37 hours a week
- Start date
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Monday 11 January 2027
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The Role
As a Business Administrator Apprentice, you will support the activities that help the organisation win new business. Reporting to the Head of Bids & Proposals, you will provide administrative and coordination support across a range of business development activities, helping to ensure opportunities and customer submissions are managed efficiently and delivered to a high standard.
Working within a fast-paced Business Development team, you will help coordinate bid activities, organise and maintain documentation, support meetings and reviews, and ensure important information is accurate, accessible and up to date. You will gain experience using Microsoft Dynamics 365 CRM to maintain customer and opportunity records, alongside SharePoint and Microsoft Office applications to manage documents and support collaboration across the business.
You will assist with the production of professional proposal documents, including formatting, quality checking and coordinating information from subject matter experts liaising with colleagues across the business from engineering, project management, finance, commercial and leadership teams. You will also support reporting activities, maintain proposal content libraries, conduct market and competitor research, and contribute to governance and continuous improvement activities.
Through a combination of structured apprenticeship learning and practical workplace experience, you will develop valuable organisational, communication and problem-solving skills while gaining exposure to the full bid and proposal lifecycle. This role offers an excellent opportunity to build a foundation for a career in business administration, bid management, project support or business development within the defence sector.
Duties and Responsibilities
- Information & Systems Management: Update customer and opportunity information in Microsoft Dynamics 365 CRM; Maintain bid documents and SharePoint libraries; Maintain proposal content, including case studies, CVs and certifications; Prepare reports, trackers and other team information.
- Bid & Proposal Support: Support the production and quality checking of proposals and tender submissions; Assist with the administration of proposal approval processes, ensuring documents are reviewed, approved and recorded in line with bid governance requirements; Support bid governance and document control activities.
- Coordination & Administration: Coordinate meetings, reviews and actions.
- Research & Business Intelligence: Conduct market and competitor research.
What can you expect from us?
More than just a job, we offer a mission. More than just a workplace, we provide the opportunity to protect lives, advance technology, and shape the future of maritime security. We know that great work happens when people are supported to live well — not just work hard. Your life outside of work matters just as much as what you do inside it, which is why flexibility is built into how we operate.
Where possible, we actively support flexible working arrangements, whether that means a hybrid setup, remote working, or the structure and collaboration of being on-site. We’re open to conversations about part-time roles, compressed hours, and bespoke working patterns that fit your lifestyle — because one size doesn’t fit all.
Across each of our sites we go even further - offering a 9-day fortnight giving you an extended weekend every other week and more time to recharge, pursue your passions, and spend time doing what matters most.
Where you'll work
Waverley House
Hampshire Road
Weymouth
DT4 9XD
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BPP PROFESSIONAL EDUCATION LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Team working
- Management skills
- Written communication skills
- Accuracy
- Microsoft Office applications
- Manage multiple tasks
- Meet deadlines
- Willing to learn new systems
- Enthusiastic & eager to learn
- Reliable & proactive
- Self-motivated
- Curious
- Willing to ask questions
- Professional and approachable
- Pride of high quality work
Other requirements
Security Requirements
This role requires you to undergo Baseline Personnel Security Standard Check (BPSS) as a minimum and some roles will require further national security vetting checks.
In line with Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the United Kingdom Vetting Service (UKSV).
This role will require SC Clearance. It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant will undergo, achieve, and maintain SC Clearance. Please visit the UKSV website for further guidance.
To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.
For further details of the evidence required to apply for Baseline and Security Clearance please refer to the United Kingdom Vetting Service (UKSV)- United Kingdom Security Vetting - GOV.UK (www.gov.uk)
Our commitment to diversity and inclusion
Ultra Maritime embraces the power of diverse perspectives to fuel innovation. We strive to build an open, inclusive workplace where ideas flourish and every individual can make a meaningful impact. If you need any reasonable adjustments during the recruitment process, please let the recruitment lead managing your application know.
Together, we deliver cutting-edge solutions that safeguard our oceans and secure a safer world.
About this employer
Protecting What Matters. Powering the Future of Naval Technology.
Ultra Maritime is a global leader in advanced maritime defence solutions. We operate at the forefront of innovation, delivering technologies that protect lives, secure nations, and enable a safer, more sustainable world. At Ultra Maritime, we’re committed to helping you reach your full potential. If you meet some, but not all of the criteria, we still encourage you to apply. We value passion, curiosity, and the drive to make a difference. To support your growth, we offer industry-leading development programs, and mentorship from some of the brightest minds in maritime technology.
Company benefits
- Flexible start and finish times, including a 1.00pm finish on a Friday.
- Time Off in Lieu (TOIL) of up to one day per calendar month.
- Annual bonus.
- 25 days annual leave with a holiday buy and sell scheme.
- A culture rooted in Integrity, Transparency, and Alignment.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
This apprenticeship provides an excellent foundation for a career in business administration, project support, business development or bid management. Through hands-on experience and formal training, you will develop transferable skills in communication, organisation, stakeholder management and business systems that are valued across a wide range of industries.
Upon successful completion of the apprenticeship, there may be opportunities to progress into roles such as Business Administrator, Bid Coordinator, Proposal Coordinator, Project Support Officer or Business Development Coordinator. The skills and experience gained will also provide a strong platform for further professional development and future career progression, both within the organisation and beyond.
Ask a question
The contact for this apprenticeship is:
BPP PROFESSIONAL EDUCATION LIMITED
The reference code for this apprenticeship is VAC2000059418.
Apply now
Closes in 16 days (Monday 2 November 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.